Administrative Executive - Singapore - KIM & YOU TUITION CENTRE PTE. LTD.

Description

Job responsibilities

• Performing frontdesk tasks such as enquiries, enrollment and arrange consultation between the parents and

the teacher.

• Generate invoices and send receipts to parents.
• Assist the teacher's with teaching materials.
• Conducting periodic internal audit checks, investigating reported incidents and providing simple viable solutions,

reporting on completed work and providing feedback to the Facilities Manager.

• Conducting periodic retendering of maintenance contracts to ensure price competitiveness after discussion

with the Facilities Manager.

• Responsible for ensuring the cleanliness of the premises through engaging of outsourced vendors or directly

employed staff. Conducting internal audits to ensure cleaning standards and to report to the Facilities Manger

on any feedback.

• Maintaining the door access systems, registering of fingerprint for new students and teachers. Check periodically

that the graduated students' fingerprints are removed to ensure the safety of the existing students.

• Procurement including identifying the requirement or authorized end user request, procuring the items using

the necessary tendering procedure, acknowledgement of purchase order, receiving goods and processing

invoices.

• Logistics management including ensuring supplies are replenished when stocks are low through the

procurement process.

• Take on improvement projects as and when required.

Requirements:

• Possesses a diploma with 1 to 2 years of relevant experience.
• Possesses strong facilities management and project management skills.
• Excellent administrative skills and detailoriented.
• Possesses excellent interpersonal and communication skills.
• Selfstarter who is independent and also able to work in a team.
• Able to work on weekends as and when required.