Temp Administrative Assistant, Senior Management - Queenstown, Singapore - National University Hospital

National University Hospital

Verified Company

Queenstown, Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

Career in the Hospital

Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace.

Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose - to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.

We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients.

The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH

The National University Hospital (NUH) is Singapore's leading university hospital, with a proud heritage dating back to 1905 with the establishment of what's now the NUS Yong Loo Lin School of Medicine.

Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research.

As a university hospital, we go beyond the realm of providing tertiary medical care.

We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position
We are seeking a resilient and highly dedicated Temporary Administrative Assistant in Senior Management Office. This will be a Temporary Contract till Dec 2023, with a possibility of contract extension or conversion to permanent.

As a Temporary Administrative Assistant, you will report to the Senior Manager, and will play a key role in providing administrative support to the department.

Key Responsibilities

Responsible in providing full spectrum of administrative support.
Coordinate, schedule and organize meetings that includes preparing of meeting agenda, materials and supporting documents, drafting minutes of meeting and provide support in the followup and tracking of matters arising.
Assist in data collation, data analysis and preparation of presentation slides, reports and documents.
Assist the department in the planning and executing strategic and operational high impact projects.
Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.
Prepare and submit all expense claims and records for the department.
Handle incoming and outgoing correspondences.
Perform typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.
Responsible in organizing and managing calendar schedule including meetings, clinical work and events for all his roles.
Responsible in the arrangement of overseas travel schedule and itineraries.

Key Requirements

Minimum 3 years of experience in clerical and administrative duties. Fresh Diploma or equivalent graduates are welcome.
Proficient in Microsoft Office (Word, Excel and Power Point).
Good communication and interactive skills.
Good team player with the ability to work independently.
Strong verbal and writing skills.
Possess strong analytical and problemsolving skills.
Energetic, organised, proactive and thrive in dynamic environments

Closing & Applications

When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extend far beyond the ordinary.

The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured.

It is a career that allows for both personal and professional growth.

The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.