Operation Executive - Singapore - LOH CHWEE CHEW MOORING SERVICES PRIVATE LIMITED

LOH CHWEE CHEW MOORING SERVICES PRIVATE LIMITED

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

**Company Overview: Loh Chwee Chew Mooring Services Private Limited ("LCC Mooring") is a leading mooring service and maintenance company in Singapore. For over 56 years, LCC Mooring has been at the forefront of the maritime industry, employing over 400 dedicated mooring crew and professionals.

We believe in making mooring and maintenance work hassle-free, and we're not stopping there. We want to keep our client's business operationally ready, always. We also want to be the most collaborative business partner in the maritime world always solving for our clients.

To achieve that, we're undergoing a business transformation, placing people at the heart of our organisation because our people matter to us.

Imagine being part of a team that not only keeps Singapore's vital trade routes flowing smoothly but also values and empowers its employees

We are rewriting the future of the maritime industry, focusing on collaboration, innovation, and the well-being of our team members.

Join us in our journey of change and growth, and together, let's shape the future of the maritime world with LCC Mooring.

Job Brief:

We are seeking a responsible Operations Executive to be the central point of contact between Employees, Customers and the Company.

Assist the Operations Manager in performing site observation and ensure operation procedures are strictly adhered to. Proactively, gather site findings to find the best resolution to prevent work distribution to Customer business.

The Operations Executive's responsibilities include working closely with our Operations Manager on developing procedures, including brainstorming improvements needed on site, and meeting the time frame of individual task schedules.

You shall perform various important coordinating tasks from the LCC office and employee challenges and update feedback from the ground.

To succeed in this role, you must have a strong understanding skill of work, excellent time management, and communication skills, as you'll collaborate with internal teams to deliver results before deadlines.

Ultimately, the Operations Executives' duties are to ensure that all voices are sounded out to be followed up closely with the management, and to assist operations managers to complete tasks within the timeframe.

To keep a lookout for any other business opportunities.

Duties & Responsibilities:

Responsible for submitting KPI to clients not later than the 1st day of the calendar month.
Responsible for submitting Weekly Report for 1 client at the latest by every Tuesday.
Collect, compile, verify, input a total number of OT hours into a spreadsheet for 3 clients, and submit overtime of workers to OM/OD by the 5th of every month.
Arranging Medical/allrequired tests for 3 clients Once a year when HR prompted around August or September every year, Estimate time 5 hours.
Request to logistics, collect from logistics, sign off and issue sites PPE replacement for workers as and when required.
When there is an incident at the site, it takes about 6 hours for a site visit and interview to prepare the draft report to LCC WSHO within 24 hours. The report includes a narrative, findings, root cause analysis and recommendations to prevent recurrence. Arrange immediate medical assistance if there is an injury. Conduct Stand down at the site.
Meet Customers to update on operations/safety needs, biweekly 1 time at least.
Conduct a Site walk every week. current settling of new customers.
Understand HR and explain workrelated/ workrelated issues to workers i.e. any enquiries on their wrong salary, low salary, request to increase salary, request more leave days.
Arrange and attend to Berthing/unberthing Operations e.g, up to 10 operations per month. (adhoc)
Collect and submit services chit to the Accounts Department for billing.
Ensuring Terminal Site Supervisor/Foremen completed daily reports using Microsoft form.
Attending Daily huddles conducted by the Head of Operations and taking note of changes to pass messages to daily huddles conducted with the terminal site Supervisor/foremen.
Attend to workers'/customers' requests and followup, to be recorded at Workplan under "Worker/Customer feedback" It can be done in daily huddles at the same time.
Conducting Monthly training for your terminal if your site person is not trained to do so.

Operation Admin

Monthly meeting Minutes takers.
Transfer form fill up as and when required to submit to HR
Review/update existing SOPs /RA for 4 clients, when required (e.g after an incident) review/update/enhance
When a worker violates any Coaching, Counselling & Discipline (CCD) guidelines, prepare a CCD form for Managing Director Operations endorsement.
Acknowledge HR Letter for workers to sign and return every quarterly at least 1 time.
Monthly verification of documents on sites to be kept. (et, activity record, Daily Toolbox, Training record, Shipment record)
Updating LCC management on the progre