Executive Assistant - Remote - Remote Staff

    Remote Staff
    Remote Staff Remote

    15 hours ago

    Full time
    Description

    Key Responsibilities:

    Administrative & Calendar Management

    • Manage and maintain the Executive Management's calendar with accuracy and foresight.
    • Coordinate meetings, appointments, and travel plans, ensuring alignment with business priorities.
    • Stakeholder CoordinationServe as the first point of contact for internal and external stakeholders.
    • Facilitate seamless communication across departments, clients, and business partners.
    • Track action items and ensure team accountability on deliverables and deadlines.
    • Meeting & Communication Support Prepare meeting agendas, presentations, and briefing documents.
    • Record minutes, monitor follow-ups, and oversee execution of action plans.
    • Organize cross-functional meetings and virtual sessions effectively.
    • Strategic Support Conduct research and compile insightful reports to support executive decisions.
    • Maintain strict confidentiality and use discretion when handling sensitive matters.
    • Provide ad hoc project support where required.

    Qualifications:

    • Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting senior leadership.
    • Strong written and spoken English skills.
    • Excellent organizational and time-management skills.
    • Proficiency in Microsoft Office Suite and/or Google Workspace.
    • Ability to juggle multiple priorities and adapt to shifting needs.
    • Demonstrated professionalism and discretion in all interactions.

    Preferred Skills

    • Experience working in a high-pressure, project-based, or fast-paced environment.
    • Familiarity with project management tools (e.g., ).
    • Exposure to or experience in construction, engineering, or other technical industries.
    • Business Development Management experience is a plus — particularly helpful in supporting strategic initiatives, partnerships, and growth efforts.

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Executive assistant