Executive Assistant - Singapore - WENET SGP PRIVATE LIMITED

WENET SGP PRIVATE LIMITED

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Responsibilities:

Manage Executive's calendars, including scheduling appointment, meetings, and conference calls, and coordinating travel arrangements.
Prepare and edit correspondence, presentations, reports, and other documents for Executives, ensuring accuracy and professionalism.
Coordinate and prepare materials for meetings, including agendas, presentations, and supporting documentation.
Attend meetings with Executives as needed, take meeting minutes, and follow up on action items.
Assist with special projects and initiatives as assigned by Executives, conducting research, compiling data, and preparing reports as needed.
Coordinate Executive events and unctions, including scheduling logistics, and coordination with internal and external stakeholders.
Manage Executive expenses, including tracking receipts, preparing expense reports.
Maintain confidentiality and handle sensitive information with discretion and professionalism.
Handle document management (printing, binding, courier, copying and filing).
Assist in composing replies for CEO's review and approval as and when required.
Perform general administrative tasks, such as filing, photocopying, scanning, and ordering supplies, to support the smooth operation of the Executive Office.
Any other adhoc duties assigned from time to time by the Executive.

Job Requirement:

Bachelor's degree in Business Administration, Communications or related field preferred.
Min 3 years of experience as an Executive Assistant or similar role, supporting Senior-Level Executive in a corporate environment.
Strong organization and time management skills, with the ability to prioritize tasks and meet deadlines in a fastpaced environment.
Excellent communication skills, both written and verbal, with the ability to interact effectively with Executives, colleagues and external stakeholders.
Proficiency in Microsoft office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management and scheduling software.
Attention to details and high level of accuracy in preparing and proofreading documents and correspondence.
Proactive and resourceful, with the ability to anticipate needs, solve problems, and take initiative to support Executives.
Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
Flexibility to adapt to changing priorities and willingness to assist with various tasks as needed.
Professional demeanor and a positive attitude, with a commitment to providing highquality administrative support.