Associate Executive - Singapore - ALPS PTE. LTD.

Description

About ALPS

ALPS - a subsidiary of SingHealth, was set up in 2018 as part of Ministry of Health's (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.

As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore.

Our employees are key to our excellence – the heartbeat in sustaining our mission, developing new capabilities and re‑engineering processes to future‑proof Singapore's healthcare supply chain landscape – making it more sustainable and resilient.

About The Role

The incumbent will be based at one of the Public Healthcare Institutions (PHIs) in Singapore, responsible for the logistics support and inventory control within the PHI. Working in a team, the incumbent will receive and distribute inventory items, and ensure inventory accountability and accuracy in the system. He/She will also work closely with PHI partners to support the day-to‑day operations for patient care.

Job Responsibilities

1. Store / Warehouse Management

• Assist to plan/organise and maintain a good physical layout and maximise storage space
• Put‑away and replenish all goods according to established stock policy
• Maintain a safe, clean, neat, and tidy warehouse
• Implement appropriate policies, procedures, and internal controls for store activities to achieve smooth operation with good efficiency
• Ensure maintenance schedules for equipment are carried out as scheduled, if any

2. Goods Receipt Management

• Check and receive items from the vendors, which include data entry into system and verification of items received against PO/DO and checking of expiry dates & batch number
• Receive non‑stock goods and special inventory (cold chain) for distribution to users
• Ensure goods receipt are completed on a timely basis
• Actively attend to enquiries with regards to goods receipt and contacting end users who have received the non‑stock items to obtain the necessary documents to complete the goods receipt process in a timely manner
• Assist in monitoring and evaluating the performance of vendors with regards to the receiving process/delivery
• Liaise with Finance, Purchasing, on outstanding invoices and purchase orders enquiries
• Attend to enquiries and respond to feedback by stakeholders
• Verify goods receiving documents to ensure that inventory data entries in the ERP/SAP system are accurate
• Create commissioning request in system for technical department to perform equipment commissioning if applicable
• Timely submit manual invoices/PO documents to Finance/1FSS if applicable
• Consolidate feedback from team's efforts in monitoring the performance of vendors with regards to the receiving process/delivery

3. Goods Issuing/Supplies Distribution Management

• Perform issuing and processing of critical ad‑hoc and urgent orders
• Pick supplies and check according to FIFO (First In First Out) or FEFO (First Expiry First Out) basis
• Handle and resolve daily issuing related queries and elevate to supervisor if necessary

4. Inventory Management

• Able to use inventory management system effectively (data entry, par entry)
• Maintain departmental inventory reports and records and collate statistical inventory data for administrative and regulatory purposes
• Maintain oversight in supervising storekeepers in ensuring that stock levels are maintained in accordance with Minimum Quantity Level (MQL) established
• Co‑ordinate and perform periodic cycle counts and stock take, investigate and raise any discrepancies to the relevant parties
• Provide inventory accounting and analysis report
• Inform the Purchasing section when stock reach re‑order point and assist to coordinate any withdrawal of products (product recalls or to be quarantined) as advised
• Maintain effective inventory control systems for the central and sub stores, following FIFO or FEFO method
• Maintain stocks at end user areas according to respective Par levels
• Suggest addition/reduction of par levels according to end users' usage
• Coordinate the return of expired stocks from all areas for disposal according to guidelines
• Perform stock reconciliation

5. Operational Readiness to civil disasters, PHIs, and national emergencies

• Assist on supply chain operations to respond to civil disasters and national emergencies, when necessary.

6. Others: Team Management and Peer Support

• Assist in providing general orientation and on‑the‑job training to new staff or staff rotated to the roles
• Provide guidance / direction to new staff on all operational aspects
• Oversee manpower resources and distribution including review and planning roster of staff, if applicable
• Provide inputs for staff performance appraisal to immediate supervisor when requested

7. Ad hoc Duties / Projects

• Perform any duties, projects or tasks as and when assigned
• Facilitate review of outstanding APIMS items. Lead efforts for resolution with Users, Finance and Procurement as a Team Lead if applicable

Job Requirements

1. GCE "O"/ "N" or "A" level / NITEC/ Higher NITEC with more than 6 years of experience; OR
2. Diploma Graduate with 6 years of relevant experience
3. IT skills and knowledge on Microsoft Office (Word, Excel, PowerPoint and Access)
4. Effective verbal, listening and written communication skills
5. Demonstrated competency in functional role
6. Team player, strong collaborator
7. Independent worker, possess initiative to complete tasks and projects assigned
8. Demonstrate mature thought process, positive and self‑motivated to progress and lead teams
9. Demonstrate potential to perform as an Exempt staff

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.

An exciting career awaits you at ALPS. Join us to embark on a meaning career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.

Only shortlisted candidates would be notified.

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