Administrative Assistant - Singapore - SINGAPORE TECHNOLOGIES ENGINEERING LTD

Description

Responsibilities:

• Provide general administrative support to executives and managers in the department.
• Manage phone calls and correspondence emails
• Raise ePR/Sesami for Project Team and get approval for all purchases
• Managing stationery and office equipment.
• Raise Capital Expenditure request for approval for asset purchases
• Managing and tracking company asset including company capex, Staff Asset record, asset labelling and annual asset stock taking.
• Kofax POC for Non-PO invoices
• Coordinate all procurement related activities and provide resolution for any PO with issues
• Facilitating submit of post check billing advise
• Maintain and update department's centralized document and record filing systems on incoming/outgoing documents.
• Attend to HR queries from department employees and escalate (if necessary)
• Coordinate with respective department on security clearance and access matters
• Support in staff on-boarding and off-boarding.
• Maintain general office files, including job files, shipping documents files and other files related to company's operations
• Data Entry, Filing, and Document Organisation (RF, Hit Ratio, AIMS, AB3)
• Administartor for internal platform (AIMS, AB3, SAP)
• P-File update & training Record for department staff
• Assist in other ad-hoc work assignments when required.

Requirements:

• Preferably possess 2-3 years of relevant administrative experience
• Good written, verbal communication skills in English is required
• Good proficiency in MS Office Suite,
• Experience in data entry using SAP system will be preferred
• Able to interact effectively with all levels of staff both internally and externally
• Positive approach to work with the ability to work independently and coordinate well across all levels in a fast-paced environment
• Result-oriented person who is organized, meticulous, resourceful, and with good problem-solving skills
• Able to multi-task, prioritise and good time-management skills
• Able to start immediately or on short notice will be an advantage