Admin Officer - Singapore - PMO - Strategy Group

PMO - Strategy Group
PMO - Strategy Group
Verified Company
Singapore

1 week ago

Wei Jie

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Wei Jie

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Description

What the role is

  • The Administrative Executive in the Information Technology (IT) department is responsible for providing administrative support to the IT team and facilitating the smooth operation of IT processes and procedures. The role involves managing daytoday administrative tasks, coordinating with internal and external stakeholders, and ensuring efficient communication within the IT department.

What you will be working on

  • Provide administrative support to the IT team, including scheduling meetings and coordinating calendar for CIO.
  • Prepare and maintain filing of ITrelated documentation, reports, and records, ensuring accuracy and confidentiality.
  • Assist in budget tracking and financial management for IT projects and initiatives, including invoice verification.
  • Coordinate with vendors and suppliers for ITrelated procurement e.g. goodsreceiving and inventory management on hardware & software e.g. stocktaking, hardware disposal, etc.
  • Support IT team in onboarding/offboarding of employees, including provisioning of IT resources, user access management & review, and documentation.
  • Handle adhoc assignments, administrative duties, and provide support for ITrelated projects.

What we are looking for

  • Strong analytical and problemsolving abilities. Able to analyse problems using data and information to determine underlying issues and develop solutions independently.
  • Collaborative and receptive to different ideas and ways of working. Able to manage conflicting interests to achieve winwin outcomes.
  • Able to see things from others' perspectives and propose solutions to meet stakeholders' needs. Excellent communication skills, both written and verbal.
  • Actively participate in efforts to improve work processes and suggest new and better ways of working to achieve objectives.
  • Prior experience in administrative support role, preferably in an IT department or related field.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Strong organizational skills with attention to detail and ability to multitask.
  • Ability to work independently and as part of a team in a fastpaced environment.
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