Admin Executive - Singapur, Singapore - CBRE

Description

Lead Contract Support
Job Summary
The purpose of this position is to provide exceptional customer service and comprehensive financial and administrative support to internal and external clients.
The individual needs to understand the business contract between CBRE and the client and the processes and procedures of both parties.

Key Responsibilities
Finance

• Support the preparation and delivery of monthly contract review
• Coordinate the billing application, calculate margins, raise and submit invoices to client
• Chase client for payment based on contractual payment term
• Create and review of management reports such as profit & loss, WIP, UNBILLED revenue, debt, OPOs and invoices pool
• Raise purchase orders and review open purchase orders
• Process supplier invoices and solve queries
• Track comprehensive spend
• Submit weekly reports including WIP, unbilled revenue, debt, invoice pool and OPO
• Report regularly or in-scope and out of scope works
• Drive high quality financial performance to influence profit & loss results
• Prepare ad-hoc reports as requested by business unit or finance

Contract

• Identify and help to drive implementation of savings opportunities for customer and the Company based on contract obligation
• Understand contract commitments and drive high quality commercial performance through better buying and use of preferred suppliers
• Compile contract review account pack and customer monthly management report
• Conduct supplier survey
• Liaise with client regarding payment of CBRE invoices
• Conduct site induction
• Provide helpdesk support including but not limited to logging, distributing and closing reactive calls on the desired system
• Update labour allocation to ensure accurate client and financial reporting

Quality

• Coordinate sub-contractors quality files to ensure statutory compliance with QSHE requirement
• Report and manage of work management system
• Log in hazards and customer feedback on the QHSE management portal
• Identify and implement innovation across the contract to enhance performance and continue to meet clients expectations

People & Development

• Monitor and maintain the attendance planner
• Collate and process timesheets and expenses weekly
• Maintain and monitor people records such as new starters, leavers and staff movement
• Communicate professionally and effectively and build & maintain relationship at all levels with internal and external customers

Required Knowledge and Skills:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
COMMUNICATION SKILLSGood written and verbal communication skills. Require effective communication skills at all levels.
REASONING ABILITYAbility to comprehend, analyze, and interpret basic financial documents.
FINANCIAL KNOWLEDGERequire basic knowledge of financial terms and principles. Meticulous and sensitive to numbers. Attention to detail and accuracy
OTHER SKILLS and/or ABILITIESIntermediate experience with Microsoft Office Suite. Must have a strong command of the English language and excel in the areas of spelling, grammar and punctuation
Capable working in matrix environment
Possess customer focus skills with a passion of customer service
High degree of integrity
Excellent time management and organization skills
Ability to work under pressure and independently

Qualifications and Education:

• Minimum Diploma qualification and at least 2 years of accounting experience
• Associate member of recognised accounting organisation preferred