Senior Administrative Assistant - Singapur, Singapore - ST Engineering

    ST Engineering
    ST Engineering Singapur, Singapore

    1 month ago

    Default job background
    Administrative
    Description

    Title: Senior Assistant I, Admin

    Job ID: Location:

    Aero - 8 Changi North Way, SG

    Description:

    Responsibilities:

  • Provide general administrative support to executives and managers in the department.
  • Manage phone calls and correspondence emails
  • Raise ePR/Sesami for Project Team and get approval for all purchases
  • Managing stationery and office equipment.
  • Raise Capital Expenditure request for approval for asset purchases
  • Managing and tracking company asset including company capex, Staff Asset record, asset labelling and annual asset stock taking.
  • Kofax POC for Non-PO invoices
  • Coordinate all procurement related activities and provide resolution for any PO with issues
  • Facilitating submit of post check billing advise
  • Maintain and update department's centralized document and record filing systems on incoming/outgoing documents.
  • Attend to HR queries from department employees and escalate (if necessary)
  • Coordinate with respective department on security clearance and access matters
  • Support in staff on-boarding and off-boarding.
  • Maintain general office files, including job files, shipping documents files and other files related to company's operations
  • Data Entry, Filing, and Document Organisation (RF, Hit Ratio, AIMS, AB3)
  • Administartor for internal platform (AIMS, AB3, SAP)
  • P-File update & training Record for department staff
  • Assist in other ad-hoc work assignments when required.
  • Requirements:

  • Preferably possess 2-3 years of relevant administrative experience
  • Good written, verbal communication skills in English is required
  • Good proficiency in MS Office Suite,
  • Experience in data entry using SAP system will be preferred
  • Able to interact effectively with all levels of staff both internally and externally
  • Positive approach to work with the ability to work independently and coordinate well across all levels in a fast-paced environment
  • Result-oriented person who is organized, meticulous, resourceful, and with good problem-solving skills
  • Able to multi-task, prioritise and good time-management skills
  • Able to start immediately or on short notice will be an advantage