Project Operations Specialist - Latin America - InsideOut

    InsideOut
    InsideOut Latin America

    6 hours ago

    Construction / Facilities
    Description

    IMPORTANT WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED

    C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT.

    PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

    Project Operations Specialist

    Job ID: CHRDEE3

    Industry: Interior Design

    Location: LATAM

    Job Status: Full-Time

    Work Schedule: 9:00 AM – 5:00 PM EST

    Salary

    • Base Compensation: USD $2,000 – $2,600 / month
    • Additional Compensation: Up to 18% performance-based bonus

    Target Start Date: ASAP

    Role Overview

    About the Client

    The Client is a premier Design-Build firm specializing in interior renovations for commercial properties, including residential homeowner communities, senior care facilities, and hospitality venues.

    They offer a turnkey solution integrating interior design, construction, and procurement to streamline projects.

    Over 35 years, they have:

    • Completed over 5 million square feet
    • Delivered 400+ projects
    • Achieved a 75% repeat customer rate

    About the Role

    The Project Operations Specialist is a remote, full-time operations role providing day-to-day support to the Project Management and Construction teams.

    This role functions much like a project engineer or contract administrator, organizing subcontractor activity, maintaining project documentation, managing work orders and COIs, supporting client and field communications, and coordinating milestone billing and handovers.

    Key Responsibilities

    1) Subcontractor Management

    Summary: Research, get quotes, onboard, insure, and close the loop with subcontractors.

    • Research and qualify specialty subcontractors
    • Set up and manage site walks, appointments, and scheduling
    • Track quotes and maintain standardized unit rates
    • Support onboarding (agreements, W9s, COIs, contact data, checklists)
    • Verify and track COIs prior to mobilization
    • Run coordination follow-ups with PM/Construction oversight

    2) Project Administration

    Summary: Work orders, compliance documentation, milestone coordination, and handovers.

    • Generate, issue, and track work orders and submittals
    • Maintain version control and distribution
    • Maintain accurate digital project folders
    • Send digital handover packages at closeout
    • Coordinate project photo shoots
    • Maintain performance, COI, and pricing databases
    • Track milestone billing triggers
    • Provide quick retrieval support

    3) Construction Communications

    Summary: Client, internal, and field communications.

    • Assemble weekly reports and daily subcontractor updates
    • Coordinate look-ahead plans
    • Participate in cadence calls and capture action items
    • Ensure documentation supports milestone invoicing
    • Prevent billing delays

    The Specialist ensures all stakeholders have timely and accurate information to keep projects on schedule and on budget.

    Background & Credentials

    • 4+ years in fully remote administration
    • 2+ years in construction administration, project engineering, or coordination
    • Experience supporting office and field teams

    Required Skills & Competencies

    • Fluent in spoken and written English
    • Experience maintaining trackers and checklists
    • Strong organizational and multitasking skills
    • Proven follow-through on administrative processes
    • Ability to manage milestone-driven schedules
    • Strong operational judgment and escalation skills
    • Fast learner and continuous improver
    • Clear written and verbal communicator
    • Basic knowledge of construction documents
    • Proficiency in Google Workspace and Excel
    • Experience with construction/project management tools

    Preferred Qualifications

    • Experience as Contract Administrator or Project Engineer
    • Ability to normalize subcontractor quotes
    • Familiarity with Bluebeam and photo documentation
    • Experience with subcontractor onboarding and COI management
    • Bluebeam estimating tools (preferred, not required)

    Why Join the Client?

    • Thriving Market: Strong demand and project pipeline
    • Growth Opportunities: Clear career progression
    • Supportive Team: Collaborative, experienced professionals
    • Established Reputation: 35+ years with 75% repeat clients
  • Work in company

    Inventory Software Developer

    Flint International

    Flint is a provider of professional services including: · Specialist Consultancy, Managed Services Specialist Resourcing to the telecommunications and IT sectors. · For our Client we are now looking for Inventory Software Developer (100% remote) · Responsibilities: · Design, deve ...

    Latin America

    2 days ago

  • Work in company

    Talent - Performance Specialist - Remote

    INDI Staffing Services

    At INDI, we're passionate about empowering individuals and businesses worldwide. Our cutting-edge recruiters connect leading companies with top talent, fostering a dynamic environment where innovation thrives. Join us in shaping the future of work. · Overview of the Role · The Ta ...

    Latin America

    2 days ago

  • Work in company

    Reservations Specialist

    InsideOut

    We're Hiring: Sales and Reservations Specialist · IMPORTANT - Watch this quick Loom video on how to get hired: · C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT. · PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ...

    Latin America

    6 hours ago

  • Work in company

    Brand Manager

    Art of Spin

    Art of Spin is an ambitious iGaming startup within the Altenar ecosystem. We are building the brand from scratch and planning an aggressive international expansion with a portfolio of innovative slot games and unique mechanics. · Our goal is to become a recognized industry player ...

    Latin America $60,000 - $130,000 (SGD) per year

    2 days ago

  • Work in company

    Amazon Account Manager

    Virtustant

    Apply in under 5 minutes filling a short form at . · Hours: 9-5 PST · Payment: USD or Local Currency – Your Choice · Location: 100% Remote · About the company: · Our Client specializes in e-commerce solutions, providing innovative services to enhance business growth and online p ...

    Latin America

    1 day ago

  • E-commerce Systems Manager (Shopify-Focused) · Job type: Full-time, remote · Client: ACE Marks · Overview · We're looking for a highly technical, systems-driven E-commerce Manager to own and scale our Shopify infrastructure across multiple brands. This is a hands-on, execution-he ...

    Latin America

    2 days ago

  • Work in company

    Project Specialist

    LaTeam Partners

    Role: Project Specialist · Job Type: Contractor with USD payment - Full-time - Remote · About our Client: · We are seeking a highly organized, detail-oriented professional to oversee project tracking and performance monitoring across multiple telecommunications infrastructure pr ...

    Latin America

    6 hours ago

  • Work in company

    Data Management Specialist

    GrowthAssistant

    GrowthAssistant is seeking a skilled and motivated LATAM - Data Management Specialist. This role focuses on maintaining and expanding a comprehensive hotel contact and metadata database, primarily through outbound hotel outreach and data entry. The position also supports customer ...

    Latin America $60,000 - $110,000 (SGD) per year

    2 days ago

  • Work in company

    HR Knowledge Management Specialist

    Otis Elevator Co.

    The HR Knowledge Management Specialist sits on the Colleague Experience & PMO Team and is a strategic contributor responsible for designing, maintaining, and optimizing HR knowledge systems that empower employees with timely, accurate, and accessible information. This role focuse ...

    Latin America

    2 days ago

  • Work in company

    Staffing Specialist

    MAVI

    Who We Are · MAVI is on a mission to globalize the finance and accounting function by connecting the best talent in the world with high-performing US companies. We're building the world's largest network of top-tier finance talent, using an AI-powered platform for sourcing, vetti ...

    Latin America

    2 days ago

  • About Us: · Founded in 2003 and headquartered in Singapore, Group-IB is a leading creator of cybersecurity · technologies to investigate, prevent, and fight digital crime. Combating cybercrime is in the company's DNA, shaping its technological capabilities to defend businesses, ...

    Latin America

    2 days ago

  • Work in company

    Virtual Assistant with Labor

    Virtual Staffing Careers

    We're looking for Legal Virtual Assistants with US Experience in Labor & Employment Law · Are you an experienced legal professional looking for remote flexibility? Join our team as a Virtual Assistant · Positions Available: · CASE MANAGER · Review and update medical and billing r ...

    Latin America

    6 hours ago

  • Work in company

    Virtual Assistant with US Law Experience

    Virtual Staffing Careers

    We're looking for Virtual assistants with experience on Legal firms in the USA · Are you an experienced legal professional looking for remote flexibility? Join our team as a Virtual Assistant · Positions Available: · CASE MANAGER · Review and update medical and billing records. · ...

    Latin America

    2 days ago

  • Work in company

    Senior Application Developer

    Elios Talent

    Senior Application Developer – AI Course Bots · About the Role · We are seeking an exceptional Senior Application Developer to help design and build next-generation AI-powered course bots leveraging generative AI technologies on AWS Cloud. · This role will shape the future of dig ...

    Latin America $105,000 - $165,000 (SGD) per year

    2 days ago

Jobs