Facility Management Officer - Singapore - Swiss RE

Swiss RE

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

About the Role
To create value to our clients (Swiss Re) by working as a professional service provider.

Provide professional and friendly front of house services to all Swiss Re employees and external visitors.

Primary Responsibilities:_
Facilities Management (FM)
The 1st level of contact in attending to all service call by stakeholders within the office with regards to repairs/maintenance/replacement of
Workplace Furniture
Workplace Related Services
Carry out daily inspections to identify workplace hazards to be removed and/or rectification of defects found.
Ensuring facility planner are updated with the latest schedule for preventive maintenance.
Ensure the cleanliness of the office are not compromised especially the daily cleaning of pantry equipment such as coffee machines, milk chiller etc.
Ensure landscaping vendor proficiency in the upkeeping of indoor plants to keep away withering plants, insects, and pests
Contracts
Monitor contracts ensuring renewal prior to expiry
Ensure the terms and conditions is in accordance to Swiss Re's Sourcing requirement
Ensure that all contracts are registered with Sourcing.
Vendor Management
Supervise and coordinate with vendor on the scheduled preventive maintenance for office equipment and services.
Engage with appropriate external parties (building management, cleaners, maintenance etc ) to maintain the delivery standard and driving rectification of issues.
Ensure and maintain adequate supplies of building facilities such as fluorescent tube etc.
Coordinate clearance by Building management for access of vendor to office premises and use of cargo lift, loading and unloading bay.
Regular engagement of vendor on their performance.
Asset List
Works close with Operations Office on the accuracy of the list
Workplace Services
Lockers/USM Cabinets
Manage allocation of lockers for new hire within Singapore Office.
Ensure lockers are cleared on the employees last day of work
Updating the database of lockers/USM cabinets
Hospitality Services
Supporting high performance delivery in Multimedia
Support staff with onsite AV and VC/TP requests.
Provide troubleshoot technical support for meetings in the internal meeting rooms.
Assist in the setup of rooms during Townhall, Training, Lunch & Learn etc.
Covering of Reception when required
Deputise Operations Officer
In absence of Operations Officer, perform responsibilities under the following services
Facility & Workplace Management
Safety & Security Operations
Travel Management
IEM; Assist in collating information liaising with landlord and vendor for data to be submitted to the regional IEM coordinator for her to update Credit360.
Business Services; Assist in performing inventory checks and order consumable supplies. Assist in ensuring the supplies in First Aid Box is not expired and sufficient.

About You

Minimum 35 years' experience in corporate facilities, building services, concierge and/or front of house services.
Presentable with excellent communication skills.
Ability to multitask and work independently.
Customer service attitude.
Positive team player.
Think and work proactively to provide solutions to solve problems.
Ability to meet deadlines with a high degree of efficiency and attention to detail.

The Company is an equal opportunity employer and value diversity.

It is the practice of the Company to recruit, hire and promote without regard to race, religion, color, national origin, sex, disability, age, pregnancy, sexual orientations, marital status, military status, or any other characteristic protected by law.

Decisions on employment are solely based on an individual's qualifications for the position being filled.

During the recruitment process, reasonable accommodations for disabilities are available upon request. If contacted for an interview, please advise the Recruiter/HR Professional of the accommodation needed.

About Swiss Re

Swiss Re is one of the world's leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient.

We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. We cover both Property & Casualty and Life & Health. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking.

We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics.

In our inclusive and flexible en