Junior Accountant - Singapore - Kiztopia Services Pte. Ltd.

Description

Roles and Responsibilities:

Accounts Payable (AP):

1. Manage the end-to-end accounts payable process, including invoice verification, coding, and processing.
2. Ensure timely and accurate payment of invoices while adhering to company policies and procedures.
3. Review and reconcile vendor statements, resolve discrepancies, and communicate effectively with vendors as needed.
4. Coordinate with internal departments to obtain necessary approvals for invoices and resolve payment-related issues.
5. Maintain vendor records and ensure accuracy of vendor information in the accounting system.
6. Prepare and analyze AP aging reports, identify outstanding payments, and follow up on overdue invoices.

Accounts Receivable (AR):

1. Oversee the accounts receivable function, including invoicing, collections, and cash application.
2. Generate and distribute invoices to customers in a timely manner, ensuring accuracy and completeness.
3. Monitor customer accounts receivable balances, follow up on past due invoices, and escalate collection issues as necessary.
4. Apply cash receipts accurately and reconcile customer accounts to ensure proper allocation of payments.
5. Collaborate with sales and customer service teams to resolve customer inquiries and disputes related to invoicing and payments.
6. Prepare and analyze AR aging reports, identify delinquent accounts, and implement collection strategies to minimize bad debt exposure.
7. Prepare and review monthly GTO statements for submission to the landlords.

General Ledger (GL):

1. Ensure accurate posting of journal entries relating to AP and AR.
2. Prepare audit schedules, bank reconciliation, financial and management reports etc.

Process Improvement and Compliance:

1. Continuously assess and improve AP and AR processes to streamline workflows, enhance efficiency, and minimize errors.
2. Develop and maintain documentation of AP and AR policies, procedures, and internal controls.
3. Ensure compliance with accounting standards, tax regulations, and company policies related to AP and AR functions.
4. Assist with month-end and year-end close activities, including preparation of accruals, reconciliations, and financial reporting.

Team Leadership and Development:

1. Provide guidance, coaching, and training to AP and AR staff members to support their professional growth and development.
2. Foster a positive and collaborative work environment within the finance team, promoting teamwork and cross-functional collaboration.
3. Set clear performance expectations, monitor progress, and provide regular feedback to team members.
4. Lead by example and demonstrate a strong commitment to accuracy, integrity, and customer service excellence.
5. Any other ad hoc requests from reporting manager.

Job Requirements:

1. Minimum of 5 years of progressive experience in accounts payable, accounts receivable and GL roles.
2. Prior experience in a leadership or supervisory role, with demonstrated ability to manage and motivate a team.
3. Strong understanding of accounting principles and practices, with proficiency in reporting.
4. Excellent communication skills, both verbal and written, with the ability to interact effectively with internal and external stakeholders.
5. Proven ability to prioritize tasks, meet deadlines, and adapt to changing priorities in a dynamic environment.
6. Detail-oriented mindset with a focus on accuracy, completeness, and data integrity.
7. Analytical mindset with problem-solving skills and the ability to identify opportunities for process improvement and efficiency gains.

Qualifications Requirements:

1. Diploma or Degree in Accounting, Finance, or related field required.

Technical Competencies:

1. Proficient in Microsoft Excel and Xero accounting system (training will be provided).
2. Knowledge of tax regulations related to accounts receivable and accounts payable.