Sr. Executive Assistant - Singapore - opentext

opentext

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

OPENTEXT - THE INFORMATION COMPANY

As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital.

Be part of a winning team that leads the way in Enterprise Information Management.

WHO WE ARE:

OpenText is the leader in Enterprise Information Management (EIM).

Our products enable the digital world by simplifying, transforming, and accelerating enterprise information needs, on premises and in the cloud.

We embrace all things digital and are committed to being the Best Place to Work for our team members in over 120 locations around the world.

OVERVIEW:

The Executive Assistant will provide high-level administrative support to the Regional Vice President of Sales.

This includes typical administrative duties such as arranging travel plans, scheduling meetings, and preparing presentations/correspondence as well as coordination and project management tasks specific for the supported teams.

This individual thrives in a fast-paced, ever-changing environment and is always one step ahead. The ability to deal with ambiguity and handle changing and competing priorities is a must.

WHAT YOU WILL DO:

Independently manage and coordinate multiple calendars, appointments, reservations, expenses, and travel arrangements.
Build effective relationships with internal/external stakeholders to deliver on business objectives.
Proactively create and maintain effective communications to accomplish the work of the executives which includes the handling of a variety of projects and tasks simultaneously.
Coordinate the payment of invoices and reconciliation of expenses monthly.
Create, review, and allocate purchase orders to ensure proper tracking; liaise with the Purchasing Department to correct improper allocations as required.
Schedule meetings and provide calendar management (commitment planning), proactively identifying and addressing calendar conflicts based on knowledge of corporate priorities.
Attend meetings and document minutes and action items thereof.
Review access permissions to internal working tools including the SOX tool and Audit Board.
Maintain confidential records and information.
Coordinate travel where required; reconcile and process travel expenses according to company guidelines.
Track position requisitions, progress, position codes, headcount etc.
Provide onboard assistance to new hires and offboard external service provider staff as needed.
Plan, organize and coordinate special events and activities.
Coordinate catering requests.
Attend Team meetings and provide support to the teams as required.
Assist with other projects/initiatives/duties as assigned.

WHAT YOU'LL BRING:

Skills and Experience:

Minimum 5 years' experience, preferably providing administrative support to a Clevel executive and team
Post-Secondary education in an administrative or businessrelated discipline
Strong organizational skills and an ability to be flexible and detail oriented
Strong interpersonal and communication skills both written and verbal, in person and over the phone
Sound judgement, discretion, professionalism, and extreme confidentiality are essential
Proven ability to meet tight deadlines while prioritizing and handling multiple projects simultaneously
Ability to work both independently and across teams and functions
Strong customer service mindset with the ability to solve it right the first time
Creative problemsolving skills

Subject to applicable laws and regulations, OpenText's global vaccination policy requires all employees to be fully vaccinated against COVID-19 to enter an OpenText office.

Accommodations may be available for specific roles.