Executive (Facilities Mangement) - Singapore - Care Corner Singapore Ltd

    Care Corner Singapore Ltd
    Care Corner Singapore Ltd Singapore

    6 days ago

    Full time
    Description

    The Executive (Facilities Management), Corporate Governance & Administration (CGA) will be part of the facilities management team in CGA and will assist in facilities management (including security matters) and equipment/resource management to maintain an optimal office working environment, support Centre renovation work or repair requests, support procurement-related matters to facilitate centralised procurement and bulk purchase, assist in handling insurance matters (public liabilities & motor vehicles), identifying improvement areas in admin processes and providing cluster admin support to increase work efficiency of admin function.

    Key Responsibilities

    • Support Facilities Management Supervisor and Department Head in maintaining an optimal office working environment at Woods Square HQ and work with the key point of contact for existing/new tenants at Woods Square HQ and the Woods Square building management office.
    • Supervise all term contractors (including planning of maintenance schedule) and attend swiftly to repairs/breakdowns, security (e.g. door access) and safety matters.
    • Upkeep of first aid supplies and fire-fighting equipment, and assist in coordinating workplace safety exercises e.g. fire drills and annual shutdown or other inspections
    • Maintain contact with relevant external stakeholders with regards to regulatory standards and other pertinent issues, and disseminate information where required
    • Coordinate and put up submissions for the centralised procurement activities (including bulk contract, centralised procurement/payment and recommended vendor list) and provide support to Centre renovation projects or repair requests (where required).
    • Assist in insurance matters on public liabilities and motor vehicles insurance claims (where required)
    • Identify areas of improvements in facilities management or procurement processes
    • Finance ePR submitter/verifier for CGA or centralized transactions
    • Cover Quality Service Management responsibilities under CGA (taking mainline calls and following up on ccs email) and provide logistics support (e.g. during meetings/events) (where required)
    • Any other duties as assigned

    Requirements

    • Diploma in Building Management / Facility Management or equivalent with 2-3 years of working experiences in related fields such as facilities management, procurement, project management and office administration. Supervisory experience is an advantage
    • Proficient in Microsoft office & applications (Word, Excel, PowerPoint, Teams). Ability to operate simple AV/IT equipment
    • Good interpersonal and communication skills

    Additionally should be open to work requirements such as:

    • Ability to handle sensitive and confidential information
    • Able to multi-task and work efficiently
    • Self-motivated, organised, meticulous and problem-solving
    • Willing to travel to Care Corner Centres within Singapore, when required
    • Willing to work beyond standard operational hours, when required

    Qualifications

    Diploma in Building Management / Facility Management or equivalent with 2-3 years of working experiences in related fields such as facilities management, procurement, project management and office administration. Supervisory experience is an advantage


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