Office Management Executive - Singapore - GMP Group

GMP Group

Verified Company

Singapore

4 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Responsibilities:

Provide full spectrum of secretarial and administrative support to SVP including:
Calendar Management: Business appointments, coordination with multiple global stakeholders across different time zones to fix calls/virtual meetings. Create space in the calendar for focus work and push back on meetings whenever necessary to avoid calls/conferences occurring late night/odd hours.
Expense reimbursements as per policy, project followups. etc.
Responsible for organizing meetings, events, and relevant endtoend logistics arrangement for global visitors to APAC.
Be an active member of the Asia Pacific Leadership Team
Attend, arrange and participate actively in APLT Leadership team meetings, take appropriate minutes and issue agendas when required.
Follow up with APLT members for updates, agenda items & manage SVP calendar effectively.
Assist with presentations and preparing correspondence.
Coordinate and drive APLT strategic projects including coordinating project updates & follow up on critical work streams, timeline & progress management.
Preparation and distribution of agendas, meeting minutes and actions post meetings as required.
Responsible for overall maintenance and upkeep of Singapore office and its facilities and equipment, including liaising with suppliers

Job Requirements

Min. Diploma and above
Minimum of 5 years EA experience with branded or lifestyle consumer products within last 3~5 years.
Flexible to work after office hours
Fluency in spoken and written English is a must
Ability to handle confidential information with discretion and professionalism