No more applications are being accepted for this job

Company Secretary - Singapore - TRUST RECRUIT PTE. LTD.

TRUST RECRUIT PTE. LTD.

Verified Company

Singapore

4 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

For Board and Board Committee Meetings.

Arrange meeting schedules, confirming directors' and attendees' (HoDs) availabilities for meetings.
Review the preparation, compilation and dissemination of meeting agendas and papers to directors, attendees.
Organize and attend board/committee meetings.
Draft and finalize minutes of meetings.
Minutes Books, Resolutions, Statutory Records, SGX Announcements.
Ensure that minutes books and statutory records (hard copy and electronic copies on server) are updated and maintained.
Reviewing/drafting and circulation of resolutions for execution by directors and/or shareholders.
Maintain and update Terms of Reference of Board, Board Committees.
Release SGX announcements (drafting templates).
Ensure compliance with the Companies Act, Listing Manual and other relevant legislations for approximately 40 Singapore and overseas incorporated subsidiaries. Must be proficient in IPT and Share buyback matters.
Ensure observance of good Corporate Governance.
AGM & Annual report.
To ensure that the corporate secretarial sections of the Annual Report are duly revised and updated for dissemination to the shareholders and relevant parties eg. SGX-ST, Directors, Share Registrar.
Script Dividend.
Letters to Shareholders: Share Buyback and IPT mandates.
Organisation (jointly with other departments) of AGM/EGM.
Liaise with and support the lawyers with managing the following:
External local corporate secretarial providers to ensure timely lodgement of statutory returns with ACRA.
Share Registrar.
External overseas corporate secretarial providers for preparation of resolutions and statutory filings required by overseas subsidiaries (Australia, Indonesia, China, Mauritius, Malaysia).
Auditors: addressing auditors' queries/requests during annual audit period.
Liquidators addressing liquidators' queries/requests.
Provision of support to other departments eg. obtaining ACRA business profiles, peoples profile, Corp Pass, providing statutory information, group structure, corporate data, KYC requirements, legal documents etc.
Assisting with routine admin matters for the Legal & Corporate Secretarial Department, time permitting.

JOB DESCRIPTION

ICSA (WIP or Graduate), ACIS, Law Diploma.
Relevant [ 10] years' experience in corporate secretarial matters gained from ListCo (preferred), law firm, corporate service provider, Funds, Financial Institution.
Good understanding of Companies Act, SGX Listing Manual, Code of Corporate Governance and guidelines and commercial practices.
Work cooperatively across departments and numerous stakeholders.
Resourceful, independent, meticulous.
Possesses initiative and drive.
Team player with good handson multitasking abilities.
Strong interpersonal skills and organizational skills.
Have a holistic/businesscentric perspective.

HOW TO APPLY:

Important Note:

Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel:
Chan Sin Yee (Joey)

EA Personnel Reg No:

R