Executive Assistant - Singapore - GMP Group

GMP Group

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Responsibilities

Manage the Managing Director's diary prioritizing key meetings and events whilst being able to balance the demand for meetings with ensuring reasonable breaks
Coordinate team meetings, conference calls and annual events
Be able to anticipate demand of future meetings and proactively take ownership of appropriately planning for these
Manage high volume, complex overseas and domestic travel arrangements, including flight schedules, visa preparation, passport renewals, transport, and accommodation arrangements, liaising with local contacts and currency where appropriate
Understand department's key priorities and objectives to help effectively manage day to day activities and longterm plans
Proactively manage the organization of key documents including agendas, minutes, reports and ensure that the right documents are issued to the other key stakeholders in a timely manner
Collaborate with the wider Executive Business Support Team in sharing of ideas and best practice and support in resolving any challenges.
Produce and draft documents including reports and presentations as required
Manage a varied workload and remain agile when resolving conflicting priorities to meet and dealing with changing requirements.
Build effective relationships with external stakeholders and act as an ambassador for both company and Managing Director
Manage the expenses and invoices in line with Code of Conduct and best practice

Requirements:

Personal Assistant experience (3 to 5+ years) to Director/ C suite level
Experience of using the Outlook Suite, One Note, One Drive and Microsoft Teams
Experience of dealing with sensitive issues and highly confidential material
Strong communication skills both in person and virtually to effectively engage with a variety of stakeholders
Excellent organization skills has the ability to prioritize and anticipate demand to plan accordingly
Strong attention to detail whilst managing high volumes of work
Is comfortable in utilizing digital technology to support people remotely
High personal and professional standards

GMP Recruitment Services (S)

Pte Ltd | EA Licence: 09C3051 | EA Personnel: XinYi |

Registration No:
R1328898