Admin & Operations Executive - Singapore - DESIGN BUSINESS CHAMBER PTE. LTD.

Description

You will work alongside stalwarts of the design community and senior industry leaders across disciplines, in a collaborative environment where you will thrive and grow.

If you would like to play a part in shaping the future of design in Singapore and be a strong voice for the community, we want to hear from you.

• Provide administrative support to the Secretariat team including managing calendars, scheduling meetings and coordinating travel arrangements.
• Manage office operations including liaisons with landlord, office supplies, equipment and facilities to ensure a conducive working environment.
• Coordinate logistics for events, including venue booking, catering, audiovisual setup and guest registration.
• Assist in budget tracking and expense management for various projects.
• Leave management to track and administer employee's annual leave, sick leave and more.
• Responsible for planning, coordinating and executing the Annual General Meeting and Executive Committee meetings, including the documentation and compliance of notices in accordance with regulatory requirements.
• Stay abreast and source for funding priorities to support the chamber's income stream.
• Support monthly processing of payments to vendors.
• Manage SG Mark submission fees & winners' package payments and oversee the receipt of payments by their due dates.
• Manage SG Mark jurors account creation and onboarding.

• 3 years of experience in administrative support, operations or event coordination.
• A good team player and be able to work independently
• Strong organisational and time management skills, with the ability to prioritise tasks, manage multiple projects simultaneously and meet deadlines.
• Good communication skills, with a serviceoriented attitude and the ability to work effectively with diverse stakeholders and vendors.
• Able to handle MS Office and adapt at other digital platforms,
• Familiarity with project management tools and CRM systems.

• Resourceful, cheerful disposition with a positive working attitude
• Possesses selfinitiative, hardworking and responsible attitude
• Ability to work independently and collaboratively

• 5day work week (Mon to Fri)
• Mobile allowance
• 13th Month AWS
• Variable performance bonus
• Worklife balance
• Office near Bugis MRT