Common Operations Spaces Assistants - Singapore - GREENSAFE INTERNATIONAL PTE. LTD.

Description

Description:

• Assist CM officers in receiving activities of new acquisitions into HCC.
• Assist in the new acquisition accessioning and updating collection related information into the Singapore Collections Management System (SCMS) and Automated Collections Tagging System (ACTS).
• Assist in exhibition related activities e.g. retrieval of artefacts for viewing, movement of artefacts to conservation labs, permanent stores, prep rooms, or galleries, supervise packing, etc
• Manage and create RFID tags for new acquisitions.
• Assist in liaising with appointed art handlers and curators and making arrangements for any collection-related processes.
• Assist in liaising with appointed contractor in setting up of the fumigation bubble, and the movement of new acquisitions in preparation for fumigation.
• Assist in basic cleaning of artefacts after fumigation with art-handlers.
• Assist in liaising with waste collector to dispose of unwanted materials regularly.
• Assist in artefact handling and movement during internal stocktake exercise in HCC.
• Assist in preparation of paperwork and schedule for stocktake
• Assist in bulk data import into SCMS periodically.
• Assist in managing tablets and scanners for CM officers, including liaising with external vendor for repairs and collection of repaired tablets and scanners.
• Assist in the creation and deletion of users in the SCMS and ACTS.
• Assist in routine preventive conservation checks of the stores and artefacts in HCC.
• Assist in storage projects in HCC and offsite stores.
• Assist in annual inventorying of equipment/ fixed assets/ furnishing in HCC.
• Assist in maintaining the Long-term Loan masterlist, related files and loan agreements.
• Participate in e-registry organising and filling duty.
• Manage the supply and storage of materials for packing and storage, including sourcing for suppliers.
• Assist in sourcing for vendors to fix Collections Management fixed assets and equipment.
• Assist in any on-going and new ad-hoc projects related to heritage materials
• Assist in the documentation, inventory activities and storage of collection, including SCMS and ACTS updates.
• Assist in the digitization of current and past acquisition documents.
• Any other related work assigned.

Requirement:

• Must all be Singaporeans or Singapore Permanent Residents (PR).
• Minimum qualification of Polytechnic Diploma, 'A' Levels or at least 3 years of relevant experience in the arts industry or operations role.
• Be proficient in MS Office.
• Values collaborative work in a large team and mutually contributes to the well-being of the team.
• Able to work independently and as a team.
• Values time management and is able to multi-task.
• Be physically fit to assist in the movement and retrieval of National Collection.
• Basic artefacts and artworks handling skills and/or logistical background will be preferred.