Operations Administrator - Singapore - BRUNEL INTERNATIONAL SOUTH EAST ASIA PTE. LTD.

BRUNEL INTERNATIONAL SOUTH EAST ASIA PTE. LTD.

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

**JOB RESPONSIBILITIES

General

Work crossfunctionally across the company with the Sales, Commercial, and Finance teams to collaborate on all Client/Consultant mobilisation matters
Ensure that Consultant has provided all required completed forms necessary for payrolling, taxfiling and enrolment of insurance
Checking and arranging of required due diligence including but not limited to background checks, Drug & Alcohol testing, OGUK medical, offshore related training etc
Preparation of Employment contract through the inhouse system and ensuring contract is signed before commencement of employment
Ensure strict adherence to compliance procedures
Keeping track of Contracts' end dates and visas' expiry dates and sending reminders to Sales Team for possibilities of Contract Extension
Update and maintain Consultant's details and placements in our systems
Building good rapport with consultants by providing care and quality services

Global Mobility

Global Mobility services include but are not limited to assisting Consultants with working rights requirements, relocating to work location by sourcing for flights, accommodation, local transport, movers, schooling needs etc.
Onboarding of new Consultant to their role by providing them with all required documentation (Clientspecific policies, payroll calendar, timesheets, information on medical insurance etc)
Liaising with Consultant on their mobilisation/demobilisation flights and hotels required for their business or rotation trip.
Obtaining business visas as and when required

Support & Coordination

Perform daily administrative duties to ensure smooth running of Operations team
Registering eligible Consultants to medical insurance through the online portal and deactivation upon cessation of employment
Coordinating of preemployment medical before Consultant's commencement of work
Issuance of Certificate of Employment and other necessary letters & correspondence at Consultant's request
Procurement of safety tools and PPE as per project requirements
Preparation of Purchase Order upon receiving of invoices from vendor for approval before sending it to Finance for processing of payment
Adhoc Administrative duties assigned by the Operations Manager

REQUIREMENTS

At least two years' relevant work experience, preferably in Human Resource, Immigrations or Global Mobility role
Fresh graduates with relevant experience during internship are welcome
Fresh and dynamic team player with good cooperation and communication skills
Proactive and meticulous
Positive attitude and willingness to learn