Admin Assistant - Singapore - SIPEF SINGAPORE PTE. LTD.
Description
Job Description:
Administration Assistant
The Admin Assistant reports to the CIO and Office Manager and will be expected to provide all aspects of admin support at the Eon Shenton office for the IT Team and occasionally at the 7 Cantonment Road office as well.
Key Responsibilities
Office Admin
Provide all aspect of administrative support for the IT Office located at Eon Shenton:
- Office cleanliness and tidiness
- Pantry and stationery supplies
- General office equipment maintenance
- Responsible for checking expenses claims with supporting receipts and compiling into 1 file (softcopy) and filing of hardcopy of expenses claims and receipts submitted by the IT Team members.
- Office mails, office access
- Provide updates and reports as required
- Liaison with Building MCST and role of fire warden
- Provide support our corporate office located at Cantonment Road when the Office Manager is on vacation.
- Administrative support to the CIO and IT Team
- Work with IT PMO in developing training materials and scheduling training
- Office IT Procurement (Small to Medium)
- Manage local IT vendor/suppliers
Educational & Professional Qualifications
- Minimum a diploma holder/GCE "A" level certificate
- Proficient in MS Office Suite, MS Team
- Three years of relevant working experience
- Good communication skills verbal, written, and presentation skills.
- Ability to work effectively both independently and as part of a team
- Understanding of business operations/administration
- Comfortable working at the micro level with relentless attention to details
- Knowledge of files management and other administrative procedures
- Ability to work on tight deadlines
- Ability to effectively engage with people at all levels of business and different nationalities
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