Admin Specialist - Singapore - Institute of Singapore Chartered Accountants

Description

Key Responsibilities:

• Support overseas trips by preparing travel documents, gifts, event registrations, booking of flights, transport and accommodation, claim preparations, and ensuring all necessary items are packed.
• Monitor Key Performance Indicators (KPIs) to keep the team on track with departmental goals.
• Perform basic data analysis and collate financial data for reporting purposes.
• Maintain governance standards, manage filing systems, ensure accurate record-keeping and update SOPs as needed.
• Manage department mailboxes and draft responses to enquiries with support from other team members.
• Contribute to the creation and dissemination of survey forms and Electronic Direct Mailers (EDMs) pertaining to overseas members and stakeholders.
• Support the department with budgeting, forecasting, variance analysis, invoice/billing, payment and reimbursement processing.
• Provide onsite support for events, including gift preparation, refreshment procurement, room setup, and registration duties.
• Maintain the ISCA website sections related to ISCA's overseas chapters and activities.
• Perform additional administrative tasks as assigned.

Requirements:

• A Diploma, preferably in Accountancy, Business Administration, Finance, or a related field.
• Excellent organisational skills and attention to detail.
• Ability to perform basic data analysis and generate reports.
• Candidates with a finance background is a plus.
• Proficiency in MS Office.