Admin Executive - Singapore - COSMOS INNOVATION PTE. LTD.

Description

Cosmos Innovation is building next-generation high-performance semiconductor devices with AI. The company has achieved outstanding results with leading semiconductor companies.

It is funded by leading VCs and investors from Silicon Valley, New York and Singapore. The founders have PhDs from Stanford and have worked across a range of top companies and research institutes. Company advisors include senior executives of leading companies (and esteemed professors from leading universities (e.g. MIT, Stanford). The company is based out of Singapore.

The team is expanding and looking for strong team players who want to join and be part of this journey. This is a unique opportunity to work with a high calibre team in an exciting startup.

The Admin Executive is responsible for providing administrative support to the HR, Admin, and Finance.

Preferred Qualifications (Experience and Skills)

· Diploma in HR and business administration or related field

· At least 3 years of experience in an administrative role

· Self-motivated, meticulous, disciplined, and strong team player with high integrity

· Detailed oriented, strong analytical and problem-solving skills

· Good verbal and written communication skills

Tasks

**Human Resources (HR)**:

● Assisting in recruitment processes, such as posting job ads, screening resumes, scheduling interviews, and maintaining candidate databases.

● Helping with onboarding and offboarding processes, including preparing necessary documents and coordinating with other departments.

● Assisting in the organization and implementation of employee training and development programs.

● Maintaining employee records, ensuring they are up-to-date and accurate.

● Assisting in the administration of employee benefits and compensation.

● Plan and organize company events in every quarter or necessary.

● Conduct initial orientation for newly hired employees.

● Liaise with the insurance provider to register new staff, leavers, claims, and annual renewal of policies.

● Process and monitor NS Claims, Maternity Leave Claims, Childcare Leave Claims, Skillsfuture enterprise credit, and other available government grants etc.

● Coordinate with external providers for the timely submission of IR8A and IR8S.

**Administration**:

● Providing general administrative support such as managing calendars and scheduling meetings with external stakeholders.

● Handling office/pantry supplies inventory and placing orders when necessary.

● Receive physical mail and maintain a proper filing system for important company documents.

● Providing support to visitors, answering phone calls, and routing correspondence.

● Tag and label the assets to keep the inventory list up to date.

● Interface with external firms to fulfill company PDPA responsibilities.

**Finance**:

● Helping with the processing of purchase orders, and other financial transactions.

● Support with finance/tax filing requirements, audits, procedures, and forms both statutory and internal.

● Any other relevant ad-hoc duties in support of the finance team when required.

● Please note that the specific responsibilities can vary greatly depending on the size and nature of the organization, as well as the specific needs of the HR, Admin, and Finance departments