Administrative Assistant - Singapore - TMS ALLIANCES PTE. LTD.

TMS ALLIANCES PTE. LTD.
TMS ALLIANCES PTE. LTD.
Verified Company
Singapore

1 week ago

Wei Jie

Posted by:

Wei Jie

beBee Recruiter
Description

Statement Of Purpose _(Overall Purpose of Job) _**To provide efficient and friendly front desk service as well as supplying information regarding the organization to the public, clients & customers and also provide administrative support to the department.


Major Duties & Responsibilities
(A) Specific:


Receptionist

  • Answer incoming calls promptly as well as screening and transferring of calls to the relevant departments.
  • Provide information to the callers as well as take and convey messages to all staffs.
  • Handle queries from the public, clients and customers.
  • Greet visitors, clients and customers and staffs as well as provide direction to the destination.
  • Monitor visitor access and maintain security awareness.
  • Assist to book taxi for the visitors, clients and customers.
  • Adhere to the standard operating procedure of the front office.
  • Manage and organize the conference and meeting room bookings as well as to serve drinks to clients and customers.
  • Maintain the cleanliness and tidiness at the reception area and 1st floor.
  • Maintain the Guest Log Book at the Reception.
  • Monitor staffs movement in and out of the Company and maintain Staff Movement Log Book.
  • Prepare correspondence and documents.
  • Receive, sort and record incoming and outgoing mails.
  • Coordinate courier services and project drawing for printing.
  • Update and arrange festival ecards.

Administrative

  • Assist in updating the Integrated Management System (IMS) for internal and external audits.
  • Assist in the printing of name card, letter head and envelope etc.
  • Stock take and issuance of stationery and pantry goods / items including uniforms.
  • Prepare the Monthly Stationery Report.
  • Order fruit for the monthly Fruits Day.
  • Update EPO system upon receipt of new Letter of Award and new Vendors (LA).
  • Update, register and distribute Project drawings.
  • Maintain, update, monitor and assist in obtaining quotation for new and renewal of company vehicles insurance, road tax and corporate shell card.
(B) General:


  • Handle and provide receptionist and general administrative duties within the Company.
  • Other duties as assigned.
(C) Safety:


  • To follow the safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements
(A) Education, Qualifications & Special Training:

  • "O" Level with credits in English and Mathematics or equivalent.
  • Job holder without the above qualification but with relevant experience would be considered.
(B) Knowledge & Skills:


  • Service oriented and good interpersonal skills.
  • Good working attitude, selfmotivated and able to work independently.
  • Good communication skills (verbal and written).
  • PC literate and knowledge in MS Office.
  • Meticulous and a teamplayer.
(C) Experience:


  • Preferably with at least 1 year in administrative and clerical work in the construction industry or in related field.
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