Admin Executive - Singapore - YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF SINGAPORE

YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF SINGAPORE
YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF SINGAPORE
Verified Company
Singapore

2 weeks ago

Wei Jie

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Wei Jie

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Description

Purpose of Job
The Admin Executive provides administrative and operation support for HQ Office. He/She also providing the admin support for membership and fundraising matters.


Responsibilties
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Admin Support

  • Manage centralized filing system and overseeing the archival of key of documents.
  • Manage procurement and processing of invoices of office stationery, office equipment, refreshment and cleaning supplies.
  • Manage of general hotlines.
  • Coordinate daily dispatch and sorting out mails.
  • Coordinate authorized signatories for documents.
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Supervises Office Cleaning staff

  • Supervise and assign work duties of office cleaning staff.
  • Responsible for the procurement of cleaning inventory.
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Vendor Management

  • Coordinate with external contractors, vendors, suppliers for procurement, repair and maintenance works for office equipment and building management.
  • Handle vendors, contractors, suppliers and obtain quotations.
  • Coordinate contracts renewal.
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Membership & Fundraising Management

  • Maintain the Membership database in an accurate and timely manner.
  • Attend to the queries from Members.
  • Facilitate and manage the admin support for the yearly Annual General Meeting (AGM) and Extra Ordinary General Meeting (EOGM).
  • Provide administrative support in fundraising events.
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Monthly Reports

  • Provide consolidate monthly report for bookings of meeting rooms for charging purpose.
Any other duties may be assigned by the Management.


Requirements:


  • Minimum Diploma with 5 years of relevant experience.
  • Ability to handle sensitive and confidential information.
  • Proficient in Microsoft Office, Word, Excel and Powerpoint.

Competencies

  • Strong communications and written skills.
  • Good interpersonal skills and ability to interact at different level.
  • A team player.
  • High degree of multitasking and time management capability.
  • Strong organizing and coordination skills.
  • Meticulous and the ability to work independently with minimum supervision.
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