- Executive Assistant to Tools & Outdoor Asia President & Asia Region HR Leader
- Provide administrative support for travel arrangements such as flight and hotel bookings, arrange for airport pick-up and drop-off, and coordinate with local admin on itinerary/agenda and daily local transportation needs etc.
- Facilitate travel visas, application of APEC card and late changes for travel arrangement for Asia President if/as required.
- Handle President's travel and expense claims to ensure accurate and timely submission and follow through to ensure claims are approved and cleared in Concur
- Organize and set up quarterly all employees' townhalls via Zoom and organize in-person leadership team and other meetings as required
- Liaise with vendors e.g. hotels, on event arrangements, contract/agreement and invoice/payment processing thereafter
- Render support to Corporate and/or Global T&O guests visiting Singapore as needed.
- Work with Global Real Estate Lead, local Finance and HR on office lease renewal and/or office move or relocation as needed.
- Liaise with WeWork, current vendor on Singapore office matters such as office access, meeting room bookings, new office passes and/or other WeWork matters or updates
- Process monthly office invoices, freight, and invoices accordingly, working with Master Data team, GSS Finance and/or Controllership as required.
- Ensure all contracts and/or agreements with third parties are cleared and reviewed by legal.
- Work with Indirect Sourcing/Procurement as needed to source for suitable vendors.
- Support local and international courier and delivery of documents for President and/or Asia/SEA Finance as requested.
- Provide assistance to new employees on company credit card application and resolve issues relating to corporate card
- Work with appointed telco on mobile handset issuance for eligible employees and on corporate mobile subscription plans as required.
- Act as the site lead on all employee health and safety needs and get advice and support from SEA EHS as needed.
- Any other administrative task as assigned.
- Manage all day-to-day HR matters across the entire employee life cycle, including but not limited to recruitment, onboarding, off-boarding, probation assessment, work-pass, contract renewal etc.
- Administer benefits such leave application, approvals and cancellations and attend to medical, dental and insurance claims' queries etc. as well as request for payslips, employment certification letters and/or adhoc request for verification of employment.
- Organize and coordinate employee wellness, recreational and team-bonding events for Singapore employees
- Lead employee communications with Singapore based employees, send out email updates, announcements and public holiday notices as required.
- Work with Finance and Controllership on cost center or vendor master set up for new employees as needed
- Administrator of Corporate Accounts for government and local agencies' portals such as MOM, SDF, WDA etc. to provide data, request for subsidy, submit renewal and/or maintain SBD information accordingly.
- Provide information as necessary to Finance for annual budget planning for Singapore
- Prepare monthly reports and update organization charts as required.
- Attend to employee relations matters and/or complaints as it arises.
- Participate in global, regional or local projects and handle any adhoc HR matters as assigned.
- At least 3 to 5 years' prior work experiences in full spectrum HR and Office Admin in a multinational company is required
- Prior exposure supporting senior leaders
- Hands-on experiences using Workday and Zoom
- Exposure to industrial or engineering sector is an added advantage
- Degree holder in HR or related discipline
- Effective oral and written communication
- Customer centric and strong sense of urgency
- Takes ownership to deliver on agreed outcomes
- Positive can-do attitude and willing to learn
- Attention to details and work independently with minimal supervision
- Strong ethics and compliance mindset and high degree of discretion
HR & Admin Specialist, Singapore - Singapur, Singapore - Stanley Black & Decker
2 weeks ago
Description
Major Responsibilities:
Office Administration and Facility Management Support
HR Operations for Tools & Outdoor and Corporate Functions' employees in Singapore
Requirements:
Joining the Stanley Black & Decker team means working in an innovative, tech-driven and highly collaborative team environment supported by over 58,000 professionals in 60 countries across the globe. Here, you'll get the unique chance to impact some of the world's most iconic brands including STANLEY TOOLS, DEWALT, CRAFTSMAN, MAC TOOLS and Black + Decker. Your ideas and solutions have the potential to reach millions of customers as we work together to write the next chapter in our history. Come build with us and take your career to new heights.
Who We Are
We're the World's largest tool company. We're industry visionaries. We're solving problems and advancing the manufacturing trade through innovative technology and our Industry 4.0 Initiative. We are committed to ensuring our state-of-the-art "smart factory" products and services provide greater quality to our customers & greater environmental and social value to our planet. We are unique in that we have a rich and storied history dating back to 1843, but that hasn't stopped us from evolving into a vibrant, diverse, global growth company.
Global Benefits & Perks
You'll be rewarded with a competitive salary plus receive entitlements and benefits unique to your country of hire.
What You'll Also Get
Career Opportunity: Career paths aren't linear here. Being part of our global company with 60+ brands gives you the chance to grow and develop your skills along multiple career paths.
Learning & Development:
Our lifelong learning philosophy means you'll have access to a wealth of state-of-the-art learning resources, including our Lean Academy and online university (where you can get certificates and specializations from renowned colleges and universities).
Diverse & Inclusive Culture:
We pride ourselves on being an awesome place to work. We respect and embrace differences because that's how the best work gets done. You'll find we like to have fun here, too.
Purpose-Driven Company:
You'll help us continue to make positive changes in the local communities where we work and live as well as in the broader world through volunteerism, giving back and sustainable business practices.