Executive Assistant - Singapore - BCG X

Description

We're Building Tomorrow. BCG X is the tech build and design unit of BCG.

Operations at BCG X. Ventures
Our Operations team is the internal force that drives our business forward. It's where organizational insight meets operational excellence.

From Human Resources and Information Technology to Marketing and Finance, they are a dedicated group of one-of-a-kind problem-solvers with a deep commitment to world-class business services.

The
Executive Assistant will be working as part of a flexible team, provide high-level executive and general office support in a demanding, fast-paced professional services environment.

The primary goals are to leverage the executives' time, support the broader team, and successfully serve BCG's clients.


In this role you will

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• Provide diary, travel, administrative and communications support to Partners, Principals and Directors
• Support the commercial agenda of BCG X by ensuring Partners, Principals and Directors are well organized, prepared and informed
• Prioritize, manage and coordinate complex daily schedules across multiple time zones
• Coordinate travel arrangements, including booking flights, accommodation and ground transportation as required (within tight deadlines to enable a seamless travel experience)
• Align with other Executive Assistants and Administrative Assistants to arrange meetings, travel, itineraries, events, courier services etc.
• Interact with Partners, Principals and Directors to ensure understanding of individual priorities
• Provide general support to Partners, Principals and Directors to improve business processes and anticipate upcoming workload with awareness to their overall wellbeing
• Schedule and facilitate client and other meetings, including workshops and dinners
• Ensure Partners, Principals and Directors are fully briefed and organized for meetings and other engagements
• Provide support related to business development activities, including industry events
• Research industry trends in technology and innovation and share with the team
• Manage contacts for Partners, Principals and Directors, including updating electronic contacts from business cards
• Maintain document management systems and databases
• Greet clients and visitors to the office
• Submit and reconcile timesheets and expenses
• Request and receive invoices with appropriate information, arranging approvals and coordinating payment with the Accounts Payable team
• Prioritize correspondence based on urgency and importance
• Balance workload with other Executive Assistants, providing support to the team where appropriate

You should have

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• Bachelor's Degree or equivalent preferred or five years' related experience, with at least two to three years' experience supporting individuals at the executive level strongly preferred

Additional desired competencies

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• Meticulous attention to detail and followthrough; perform tasks with high degree of accuracy and efficiency
• Excellent organizational and time management skills; ability to meet deadlines
• Excellent oral and written communication skills
• Ability to work independently, to take initiative and to overcome obstacles
• Ability to successfully manage competing priorities, keeping constant sight of the overall objectives
• Ability to work effectively with all levels of the organization
• High degree of maturity and professionalism at all times
• High degree of flexibility in a demanding, fastpaced and frequently changing environment
• Strong service orientation in responding to customer needs
• Ability to exercise judgment in managing confidential or sensitive information
• Demonstrates respect for all individuals at all times
• Must be able to perform successfully in a fastpaced, intellectually intense, serviceoriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with BCG's values and culture
• Experience working successfully within a complex matrix structured organization

BCG X is the tech build & design unit of BCG

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Turbocharging BCG's deep industry and functional expertise, BCG X brings together advanced tech knowledge and ambitious entrepreneurship to help organizations enable innovation at scale

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With nearly 3,000 technologists, scientists, programmers, engineers, and human-centered designers located across 80+ cities, BCG X builds and designs platforms and software to address the world's most important challenges and opportunities

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Teaming across our practices, and in close collaboration with our clients, our end-to-end global team unlocks new possibilities. Together we're creating the bold and disruptive products, services, and businesses of tomorrow

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• BCG is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, s