Administrative Assistant - Singapore - SEARCH STAFFING SERVICES PTE. LTD.

SEARCH STAFFING SERVICES PTE. LTD.

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

The company is a leading American multi-national in the field of industrial automation as well as integrated control solutions. With more than 20,000 employees globally and presence in Singapore for more than 30 years.

**Administrative Assistant

Responsibilities:

Manage calendars for directors and managers
Set up meetings, book rooms, take minutes at department meetings, and generate reports and slides
Coordinate travel arrangements, including flights, hotels, visas, and cars
Assist with processing T&E claims via Concur
Maintain a shopping cart for the department
Manage the MS Teams site for the department
Update the department organization chart and SOP in SharePoint in realtime
Maintain and update the management movement chart
Support visitors in town, work with managers on agendas, set up meetings, and arrange transportation and meals
Track department training progress
Manage department stationery, printer machine, department cabinet key, and fringe benefits
Ensure timely and effective communication between managers and the department
Exercise excellent judgement and maintain confidentiality of information
Meet deadlines and prioritize workload to produce the required amount of work
Adapt to changes and various assignments
Cover reception duties on a rotational basis
Attend monthly admin meetings and take minutes on a rotational basis
Perform other ad hoc duties as assigned.

Requirements:

GCE "O" Levels and above
Minimum 5 years' relevant experience in administrative field
Experienced in Minutes Writing, Travel Arrangement
Proficient in Microsoft tools
Outlook, Word, PPT, Excel will be preferred
Experience in Concur, Shopping Carts, Meal arrangements will be an added advantage
Willing to cover reception duty on adhoc basis

Interested applicants, kindly send in a copy of your updated resume in WORD document stating your current and expected remuneration together with notice period required to current employer.

You can also contact Jia Min for a confidential discussion at

EA License No: 12C6254

EA Personnel Registration No:

R