Executive Administrator - Singapore - EL DEVELOPMENT (VENTURES) PTE. LTD.

EL DEVELOPMENT (VENTURES) PTE. LTD.

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Summary

This position is responsible for providing high-level administrative support to the Executive Office, and carry out tasks and requests as instructed.

The Executive Administrator works with minimum supervision and handles confidential matters professionally.

Responsibilities:

Manage the Executive Office's diary to coordinate meetings/appointments, and to ensure smooth running of such meetings.
Take minutes at the Executive Committee Meeting.
Coordinate and communicate with various departments and all levels of staff on matters directed by the Executive Office.
Prepare and manage correspondences with internal and external parties for General Manager's signature.
Attend to requests from divisional, corporate or owners offices and facilitate it accordingly.
Attend to guests' special requests or complaints that are directed to the Executive Office.
Coordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly.
Maintain systematic uptodate filing and tracing systems.
Prepare monthly financial data reports.
Maintain confidentiality of sensitive matters/issues.
Maintain a high level of professionalism and project a positive image of the organization.
Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features.
Be fully conversant with hotel fire & life safety/emergency procedures.
Attend all briefings, meetings and trainings as assigned by management.
Perform other duties as directed by the General Manager.