Team Assistant - Singapore - IFC Systems Corporation

IFC Systems Corporation

Verified Company

Singapore

3 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

Team Assistant

Job #:

- req22155
Organization:

IFC
Sector:
Other
Grade:
GB
Term Duration:
3 years 0 months
Recruitment Type:
Local Recruitment
Location:
Singapore
Required Language(s):
English
Preferred Language(s):

Closing Date:

4/24/2023 (MM/DD/YYYY) at 11:59pm UTC
Description

The IFC Singapore Office has a vacancy for a Team Assistant to provide high-quality administrative and client services support.

Under the supervision of the Country Manager, ACS Supervisor and Team Lead, the Team Assistant will provide a full range of administrative support functions, which also includes quality assurance, liaison with internal and external clients, and general research and reference work.

Roles and Responsibilities

Drafting routine correspondence and proofreading materials
Making travel arrangements, including travel itineraries, hotel arrangements, ground transportation, visa arrangements, etc.
Understanding of IFC guidelines, systems and procedures and able to work with teams remotely
Assisting in planning and monitoring of projectrelated activities, i.e. logístical arrangements for regular meetings and client visits, teleconferences and videoconferences, guest passes, etc
Organizing office and businessrelated events and training programs, including procurement, contract management, processing vendor invoices and purchase orders, F&B catering, invitations, RSVPs, registrations, travelrelated and visa arrangements for overseas participants, and coordination with Facilities and IT team on logístical setup
As part of a colocated (World Bank and IFC) office in Singapore and in the Pacific Region works collaboratively with ACS staff across all WBG offices
Providing backup support to other ACS peers in their absence or during periods of heavy workload

Selection Criteria

Bachelor's degree or equivalent diploma or comparable experience, minimum five (5) years of relevant experience in secretariat or office administration
Strong written and oral communication skills, ability to draft a variety of correspondence and edit materials independently
Good time management/organizational skills and interpersonal skills to effectively deal with staff in a multicultural environment
Full proficiency in English, both written and spoken
Proficiency and prior experience in MS Office: Excel, Word, PowerPoint and Outlook

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities._
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability._
Learn more about working at the _World Bank_ and _IFC_, including our values and inspiring stories._