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  • Legal Secretary - Singapore - JONES DAY

    JONES DAY
    JONES DAY Singapore

    5 days ago

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    Description
    Job Description:

    A highly skilled Legal Secretary/Legal Support Specialist is required to provide administrative support to our legal team.

    The ideal candidate will have a minimum of 3-4 years of experience in a similar role, preferably at an international law firm.

    Key responsibilities include:

    • Preparing and editing legal documents with accuracy and attention to detail;
    • Receiving and transmitting telephone calls, messages, and correspondence with attorneys, clients, and staff;
    • Performing secretarial functions, including processing client reports, time reports, and expense reports;
    • Coordinating meetings, appointments, travel arrangements, and preparing related budgets;
    • Providing reception coverage on rotation basis during lunch and absence of receptionist;
    • Evening, weekend, and public holiday secretary coverage on rotation basis.

    Essential skills and abilities include:

    • Strong written and oral communication skills;
    • Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint);
    • Proficiency in Adobe Acrobat, including converting, editing, comparing, and combining files;
    • Experience with iManage Desksite, Expert Time, and Chrome River is advantageous;
    • Proficiency on office equipment used on a regular basis;
    • Familiarity with travel arrangements, such as flight bookings, visa requirements, and applications;
    • Ability to work independently, multitask, take initiative, set priorities, and see projects through completion;
    • Strong service orientation, teamwork skills, and ability to respond calmly and effectively to changing priorities.

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