Document Controller - Singapore - Aedas

Aedas

Verified Company

Singapore

4 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

Responsibilities:

To take direction from Document Control Manager
To be able to work as a proactive team member
Management & filing of all Project documentation (Outgoing & Incoming)
Preparation of Document Issue Packages to meet Project stage deliverables as defined by the Project Team Leader
Checking that all documents meet defined AEDAS standards before being transmitted, and to highlight noncompliances to team members responsible. i.e. File name & drawing nomenclature compliance (Checked against any earlier revisions).
Maintenance of Electronic PDF & A3 Hardcopy project folders reflecting:
AEDAS Transmittals (as complete packages)
AEDAS "Current" Documents (Drawings, Specifications, Reports)

- "Current" Documents from all other Consultants
- "Current" Documents from Contractors as Submission Packages

AEDAS Sketches
Sketches from other parties
Dead filing of superseded documents
Downloading, Internal distribution and eventually filing of contractor submissions
Making recommendations to team members as to rejection of items received, clearly stating the reasons why rejection is necessary.
Assistance in preparation of and updating the distribution matrix as and when required, and advising all changes as appropriate
Production of Reports to include but not limited to;
Incoming & Outgoing reports on a weekly basis
Tracking registers to record receipt & return of submittals
To maintain & manage RFI tracking lists
To highlight to team leaders any late items not yet responded
Other reasonable tasks as required by Doc Control Manager & Team leaders
Requirements:
Required 3 years of working experiences in Electronic Document Management System (EDMS) environments, such as Aconex, Procore & BIM360 Documents
Illustrate a positive, proactive attitude
Logical approach to work with a consistent attention to detail
To fully engage with the usage of Electronic Document Management System (EDMS) and any other electronic document control systems pertinent to a project.
A full understanding of AEDAS IMS and its supporting documents
Ability to cope with conflicting demands, to be able to proactively highlight any conflicts of priorities and suggest action plans to resolve issues
Conduct one's self in a professional manner and be able to remain calm at all times
Aedas is an Equal Opportunity Employer (Data collected will be used for recruitment purpose only)Attach Cover Letter
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Maximum file upload size:

6MB | Allowed file extensions: pdf and docx- Captcha Protection Mode Enabled- I understand and agree that the data collected will be used for recruitment purpose only.