- Assist in the logistics management in the sourcing of event venues, procurement of event collaterals, office supplies, and dispatch and post-dispatch services.
- Coordinate with departments and vendors for successful event execution and follow-up.
- Prepare all the requirements for meetings, live streaming and tele conferencing.
- Monitor the unit's annual and mid-term budget utilization.
- Generate Purchase Orders and Payment Requests.
- A diploma in any related subject is preferred;
- At least two to three years of relevant professional experience.
- Proficient in Microsoft Office
- Ability to multi-task and meticulous
- Strong project and event management skills
- Good Communication and Interpersonal skills
- Knowledge of Sound Mixers, Audio Visual Systems will be an advantage
- Holder of Class 3A driving license
- Adheres to MENDAKI's values, which are: Integrity, Quality, Teamwork, Commitment and Innovation
Executive Assistant, Corporate Logistics Management - Singapore - YAYASAN MENDAKI
Description
Roles & ResponsibilitiesJob Summary
The Executive Assistant (2-year contract) supports the organisation in the management of MENDAKI's physical environment. He/she is responsible for the planning and coordination of administration and logistic support as well as event management.
The incumbent is expected to work from 8:30 a.m. to 6:00 p.m. on weekdays and may be required to work over weekends and public holidays to support in organisation events. He/she is expected to work in a variety of environments and is required to travel out of the office premises frequently to provide support at various events and centre locations.
Key Responsibility Areas
Overall Logistics Management
Event Management
Financial Management
Any other tasks and/or projects assigned during the tour of service by the HOD
Requirements
Ability to Multitask
Management Skills
Warehousing
Microsoft Office
Financial Management
Class 3a Driving License
Travel Arrangements
Interpersonal Skills
Administration
Logistics Management
Event Management
Procurement
Freight
Driving License
Administrative Support
Sourcing