Document Controller - Singapore - AUSTEN MARITIME SERVICES PTE LTD

Description

Roles & Responsibilities

*Short Term Contract*

*Work in CBD Area*

*5 Days Work*

The position is responsible to create and assist in the development, implementation and support of the Company's Inventory management system;

Conduct regular workshops pertaining to inventory management

Duties

Review the SPIR send by vendors for correct data input;

Clean up the descriptions of the spare parts prior to loading to the CMMS;

Follow up with the vendors on the submission of the SPIR;

Testing the flows of the spare part warehouse management in the CMMS;

Migration of spares to CMMS ensuring the spare parts are connected to the equipment;

Testing the flows with the Procurement Departs for the requisition creation up to delivery offshore; During a project track the SPIR costs for budgetary purposes;

Conduct regular Workshops with the Operations team improving Inventory Management Process;

Develop adequate training materials and train operations personnel in inventory management; Implement the QR code for the spare parts ordering, PO QR process, receiving, transport order and count processes.

Develop /update all the documentation related to the inventory management as a whole Visit offshore units and onshore offices as required.

Run and maintain business reports as required, typical examples;

Outstanding document review and approvals

Document validity and expiration reports

Planned documents

Assist in the promotion of an Asset Lifecycle Management culture

Attending meetings as required and actively participating in the group's work;

Participate in the ALM team development activities;

Other ah-hoc tasks as requested by the Line Manager and/or Functional Manager.

Personal Skills

Structured, accurate and ability to take full ownership of own areas of responsibility;

Good interpersonal and communication skills;

An ability to interact proactively with management and staff at all levels of the organization;

Good analytical mindset and problem-solving skills;

Good organizational and administrative skills, including strong attention to quality of work, details, and the ability to prioritize and control own workload;

HSE Responsibilities

Responsible for maintaining a high degree of awareness;

Lead by doing; setting an example for others;

Observe and report any unsafe activities, conditions or situations;

If you observe anything unsafe use the 'Stop Work' Policy.

Qualifications

A minimum of 5 years of experience in a similar role with an ERP system comparable to IFS;

Experience with IFS or similar;

A university degree in relevant field or a combination of education and experience;

Fluency in English, written and verbal.

Tell employers what skills you have

Document Management
document control
correspondence
Microsoft Office
Construction
contractual requirements
system
Advanced Excel
Project Planning
Inventory Control
Inventory Management
FPSO
Project Management
Inventory Analysis
work processes
Project Coordination
Lead a group
Customer Service
Control support
Management