Executive, Facilities Management - Singapore
20 hours ago
Job description
Job Summary:
The Executive, Facilities Management is responsible for coordinating and overseeing facilities-related projects and operations across the organisation.
This includes supporting new store developments, renovations and reinstatement works, ensuring that all projects and facilities operations are delivered on time, within budget, and in compliance with brand, safety and regulatory requirements.
The role involves managing vendors and contractors, tracking project and maintenance costs, maintaining operational readiness of facilities and equipment, and ensuring smooth project handover and documentation processes.
The Executive serves as a key liaison between internal teams, external stakeholders and management, driving operational efficiency, cost control and continuous improvement while upholding high standards of operational excellence and brand integrity.
Job Responsibilities:
- Facilities Projects & Store Development
Support project planning from design stage through implementation and completion
Review proposed designs to ensure alignment with approved project briefs and principal brand requirements
Coordinate project completion and handover processes, including documentation and close-out
- Facilities Operations & Maintenance Management
Monitor the condition of equipment, systems and facilities and recommend timely repairs or improvements
Oversee upkeep of all group properties, including M&E, IT and structural elements
Ensure maintenance works are carried out in accordance with approved scope, safety requirements and operational constraints
Track maintenance service contracts, renewal dates and scopes of services
Support continuous improvement initiatives in facilities operations
- Vendor, Contractor & Procurement Coordination
Obtain and evaluate a minimum of three quotations for shortlisted vendors
Support procurement strategies, tender evaluations and vendor selection processes
Monitor contractor performance and service delivery
- Property & Tenancy Management Support
Coordinate reinstatement works and lease compliance matters
Assist in sourcing new properties to support business expansion
- Financial Tracking, Reporting & Controls
Support financial reporting for facilities projects and operations
Assist management in monitoring budgets and cost variances
- Stakeholder Coordination, Compliance & Continuous Improvement
Ensure facilities operations comply with safety, regulatory and company standards
Identify and support continuous improvement initiatives in facilities management processes
Qualifications
Diploma or Degree in Facilities Management, Building, Engineering, Construction Management, Project Management or a related discipline
Relevant professional certifications (e.g. IFMA or BCA-related certifications) will be an advantage but are not mandatory
1 to 2 years of relevant experience in facilities management, building maintenance, construction coordination or project support roles
Strong organisational and time management skills, with the ability to manage multiple tasks and priorities concurrently
Good verbal and written communication skills to liaise with landlords, contractors, vendors and internal stakeholders
Able to work independently while collaborating effectively with cross-functional teams
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