Senior Executive, Graduate Studies - Singapore - Nanyang Technological University

Nanyang Technological University

Verified Company

Singapore

2 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

The School of Chemistry, Chemical Engineering and Biotechnology is seeking to hire a Senior Executive to provide support to the Graduate Studies team.

The incumbent will be supporting the school to effectively manage the graduate studies and research processes.

Admissions- Prepare interview logistics and schedule interviews for shortlisted applicants- Compile student and supervisor preferences and assist the Associate Chair to assign students to supervisors according to stipulated requirements Work with admin team to provide logístical support to postgraduate students when they arrive- Liaise and arrange for orientation programme for postgraduate students (Eg catering, slides preparation, goodie bags & etc)

Examination- Coordinate with course coordinators to compile all examination requirements and feedback and submit to Central Admin- Prepare list of examiners and invigilators for the courses offered and submit confirmed list to OAS- Collate, check and submit examination papers from examiners, ensuring formatting guidelines are met and relevant signatures are obtained prior to submission- Coordinate in script checking and marks entry

Qualifying examination (QE), thesis submission and oral examination (OE)- Coordinate on processes for QE, OE and thesis submission- Work closely with faculty and students to ensure that examiners have been confirmed and approved.

- Coordinate with students and panel members to schedule QE and OE- Inform panel members and students of the presentation schedule- Check to ensure all the forms are duly and correctly filled and are submitted in order- Consolidate forms, oral reports, assessment reports and submit to Central Admin/ Graduate College- Monitor the progress of Thesis Advisory Committee (TAC) meetings and oversee the QE and OE to ensure smooth running of the Thesis review process- Ensure timely scholarships renewals

Leave Application (LOA, Conference/training leave)- Check and ensure that student submit all the necessary supporting document for leave of absence, PG overseas conference leave and training leave Create vendor via ServiceNow for new vendor for payment

STP (Exchange/ Non
- graduating students)

Work with OGEM and One Stop to process the documents
Create ServiceNow requests for student payment of Research Fees, Application Fees and Miscellaneous Fees

Others- Perform postgraduate processes in accordance to the policies and guidelines of the University- Provide support in process alignments within the unit- Maintain up-to-date postgraduate student records- Work closely with Students unit for graduation/ hooding ceremony- Tracking Graduate Assistant Scheme (GAP) hours and submit the report to Office of Admission on annual basis- Assist TA coordinator in assignment of Teaching Assistants' duties- Support the coordination of PG events such as 3MT- Any other ad-hoc duties or projects assigned

Requirements:

A bachelor's degree in any discipline
Proficient in MS Office
At least 1 year of prior experience in educational program management is preferred
Strong ability to communicate (verbal and written skills) effectively with students, faculty, and team members
Planning and organizing, communication skill, negotiation and influencing skills
Knowledge of contract management, data analysis, financial management
Resourceful and independent.
Ability to work effectively under pressure.
Proactive and a positive attitude towards work tasks.
Conscientious team player.
Assertive and meticulous.

Hiring Institution:

NTU