Operations Support Assistant - Singapore - VANGUARD HEALTHCARE PTE. LTD.

VANGUARD HEALTHCARE PTE. LTD.

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

Working Location:
Woodlands Care Home

Job Responsibilities:

Assists the Operations Support Executive (OSE) to support the Centre Manager (CM) to ensure smooth delivery of all support services of the Care Home and maintain targeted performance standards
Assists to coordinate and execute various operational support services in providing daytoday operations such as general facility cleanliness and maintenance management, equipment maintenance, food and laundry services for residents, general logistics support, safety and security services.
Assists to manage the outsourced vendors with the OSE, support the CM in regular performance meetings to ensure that contractors' performance is up to stipulated service standards
Assist the OSE and CM to supervise and work closely with the following staff:
Facility Assistants and / or outsourced vendors to ensure and upkeep the cleanliness of the general and common areas of the Care Home premise(s)
Appointed maintenance contractors to provide proper and regular maintenance of all furniture, fixtures and equipment in the Care Home premise(s)
Security staff or outsourced vendors to ensure physical security of the Care Home premise(s)
Facility Assistants (Laundry) to ensure and maintain the proper laundering, folding and delivery of residentrelated linen, clothing, curtains; maintenance of machinery, and coordinating of transport services to ensure timely exchange and delivery of soiled/clean linen. This includes management of drivers if the Care Home has catered for the headcount.
Healthcare/Facility Assistants or outsourced food vendors to ensure the safe and proper management, kitchen cleanliness, handling, plating and delivery of food to residents
Relevant staff on workplace safety and fire safety requirements to ensure compliance to organization and national requirements
Ensure proper upkeeping and maintenance of administrative records for food provision, laundry services, equipment maintenance, workplace and fire safety records
Adhere to procurement protocols for the procurement of equipment, supplies, etc, including preparation of documents required for procurement process, taking delivery and entering invoices for claims purposes
Assist OSE to collate monthly duty roster for the respective section within the operations department, and collate operational statistics and assist in the preparation of reports
Any other duties as assigned by the OSE, CM or Directors

Job Requirements:

N / O Levels, Nitec in any field
Preferably 1 to 2 years of relevant operations experience performing similar functions
Knowledge of security operations, fire safety and work place health safety
Ability to troubleshoot basic M&E systems and perform simple maintenance
Proficient in Microsoft Office
Meticulous with an eye for detail
Good communication skills and able to work well with others
Demonstrates resilience in dealing with workplace adversity in a startup environment