Senior Officer|Student - Singapore - THE SUPREME HR ADVISORY PTE. LTD.

Description

Roles & Responsibilities

Working Time: Monday to Friday, 8.30am – 6pm
Working Location: Haw Par Villa (Nearest MRT)
Salary: $3000 - $4000

Overview for the role:

The Student and Academic Services Officer is to provide extensive administration support to academic staff and maintain the applicable academic systems for the school

Job Duties:

1. Academic Staff

-Prepare and maintain sessional academic staff employment contracts.
-Organise and maintain academic staff contact details, network accounts and systems access.
-Check sessional academic staff teaching claims for submission to Finance for processing.
-Assist in planning and organising Professional Development workshops for academic staff.

2. Students Systems Management

-Manage students' record and update students' status on Student Management systems to ensure accuracy of record and academic status.
-Advise students on course requirements.
-Assist with enrolment of new and continuing students.
-Ensure student academic progress is in accordance with regulations.

3. Students' Contracts and Student's Pass Management

-Process student pass renewal application and student pass cancellation for each study period on SOLAR+
-Monitor the validity and expiry of student passes and other types of passes for non-citizens
-Maintain records of the application, payment, approval, and collection of student pass
-Compliance lead for Student Contracts and Student's Pass regulatory requirements.

4. Course Planning and Delivery

-Assist in planning of units offering for each study period for all programs.
-Manage and update student study plans each study period for all programs.
-Assist in the development of the academic timetable for each study period in consultation with Director of Academic Services and academic staff.
-Prepare timetable in the Student Management System and setup for students' class registration.
-Manage students' class registration via the Student Management System.
-Support the class monitoring process to ensure they are taking place in accordance with the timetable and keep records of any changes.
-Maintain up to date knowledge of course structures and academic policies and procedures.

5. Attendance System Management

-Manage the attendance system and liaise with the vendor to ensure the system is operating effectively.
-Prepare relevant reports from attendance records to facilitate the monitoring of attendance requirements, including identifying students at risk.
-Prepare student attendance records for submission to Immigration & Checkpoints Authority for the purpose of Student's Pass applications.
-Process students' absence justification requests and lecturers' manual attendance requests.
-Coordinate and facilitate the capturing of students' bio data.

6. Academic Support

-Meet and provide counselling with students who do not meet attendance requirements.
-Provide support and assist students with academic enquiries.
-Prepare the daily classroom schedules on the display monitors and maintain the locations where classroom schedules are displayed.
-Manage students and teaching staff surveys including the creation of the surveys, results compilation, and analysis.
-Assist with the logistics of tests and examinations.
-Process and prepare students' letter requests.

7. Others

-Plan and implement student and academic staff surveys.
-Prepare and analyze academic data and reports for Management.
-Ad-hoc tasks assigned as and when required by Associate Director of Academic Services

Job Requirements:

-Diploma in Business Administration / relevant discipline
-Preferable with experience in dealing with International Students.

Interested applicants can email your CV to or whatsapp to

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Evelynn) || EA Personnel License R

Tell employers what skills you have

Classroom
Teaching
Student Engagement
student enrollment
Administration
Compliance
attendance management
Time and Attendance
Student Counseling
student attendance
student enquires
Regulatory Requirements
student – exchange
Student Affairs
Student Services
Student Development
Surveys