Personal Assistant Administrative Assistant - Singapore - AIVO CREATIVE CONSULTANTS PTE. LTD.

AIVO CREATIVE CONSULTANTS PTE. LTD.
AIVO CREATIVE CONSULTANTS PTE. LTD.
Verified Company
Singapore

1 week ago

Wei Jie

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Wei Jie

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Description

Responsibilities:


  • Handle standard office tasks such as filing, copying,and mailing.
  • Schedule meetings, trips, and appointments for the Directors
  • Create, review, and update documents for accuracy.
  • Manage both digital and physical files, prioritizing data security and confidentiality
  • Prepare and share meeting minutes; produce required reports.
  • Support in arranging and coordinating office events and meetings.
  • Arrange/coordinate meeting appointments and business schedule.
  • Translate documents, conduct research and prepare documents for review to Director
  • Perform some office duties and general administrative support.
  • Maintain strict confidentiality and interact professionally with all level of Management, staff, business partners and external parties.
  • Organize lunches, dinners arrangements for Director
  • Organize travel arrangement, itinerary, accommodation, airport and ground transfers
  • Travel & Accommodation Booking for Company Directors
  • Involvement in HR team's engagement initiatives and programmes such as social activities, staff wellness/welfare initiatives, company trip, teambuilding events etc

Job Requirements

  • Skilled in MS Office (Word, Excel, PowerPoint, Outlook) and using office tools.
  • Highly discreet with sensitive information.
  • Strong written and spoken communication.
  • Organized with a knack for multitasking.
  • Detailoriented and adept at solving problems.
  • Willing to work follow Company Director schedule
  • Positive working attitude & high initiative
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