Administrative Assistant - Singapore - Chevron

Chevron

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

Responsibilities for this position may include but are not limited to:

Secretarial & Administrative Support

Provides proactive and confidential administrative and secretarial support to AsiaPac Shipping Leadership Team, Chevron Shipping Company, Singapore
Manages the Outlook calendar of the AsiaPac Shipping Leadership team, including scheduling of and coordinating of logistics for meetings, activities and any required onsite or offsite functions
Assists with meeting preparation and other required documents through liaising with others in the collection, consolidation and dissemination of meeting materials
Manages the department's electronic calendar whilst planning and organizing required team meetings, including agenda management, logistics and overall attendance
Compiles and prepares expense reports for submission using Travel and Expense Account (TEA), whilst ensuring compliance with Chevron's Travel and Expense Policy

Communication

Represents the AsiaPac Shipping office to a broad array of contacts within Chevron and externally Manages hard copy mail correspondence and any other electronic correspondence that requires attention, with the ability to prioritize, highlight and manage items requiring immediate attention

Others

Assists Commercial Shipping as needed with data entry into systems/reports
Works closely with Finance/Shared Services/Procurement on invoice coding and payment matters Arranges and plans support for new employees in onboarding activities such as office setup etc Ensures the smooth running of the Singapore Shipping team i.e. ensuring sufficient office supplies, facilities, etc are functioning well and liaise with internal departments to remedy as required

Required Qualifications:

Minimum Diploma in related field
Minimum 5 years of administrative assistant experience in a similar capacity/role
Excellent organization skills, with ability to prioritize workload and work independently with mínimal supervision
Strong written and oral communication skills coupled with effective interfacing skills Ability to multitask and execute/complete tasks in a timely and efficient manner
Demonstrates a high level of integrity and professionalism; ability to handle sensitive material and maintain appropriate levels of confidentiality at all times

Preferred Qualification:

Related experience in the Oil and Gas industry

Relocation Options:

Relocation will not be considered within Chevron parameters.

International Considerations:

Chevron participates in E-Verify in certain locations as required by law.