Executive Assistant - Singapore - RECRUIT EXPRESS PTE LTD

Description

Job Title: Executive Assistant (6 months contract)

Department: Infectious Disease Research & Training Office

Duration: 6 months maternity cover from 3 Jun to 22 Nov 2024. Potential for earlier start pending security clearance.

Note: Only shortlisted candidates will be contacted. This position involves supporting the Head of Department (HOD) and requires prior experience in calendaring and secretariat duties.

Job Summary:As an Executive Assistant, you will provide essential administrative, logistical, and office support to the department. This includes liaising with internal and external stakeholders to ensure the smooth functioning of departmental operations.

Main Duties and Responsibilities:

• Provide general administrative support to all subunits within the department.
• Manage calendars and provide support to the director/HOD.
• Coordinate and provide secretariat and logistical support for department meetings and events, including scheduling, preparing presentations and minutes, catering, and event setup.
• Assist with new hire and resigning staff processes by submitting and tracking necessary requests.
• Update and maintain contact details for department personnel in the Healthcare Messaging System.
• Maintain and update departmental assets.
• Support procurement processes and track departmental finances.
• Disseminate emails and reminders to department staff.
• Prepare and collate Continuing Medical Education (CME) materials for tracking purposes.
• Review and ensure proper documentation of documents as per departmental protocol.
• Ensure availability of logistics, office supplies, and forms, and replenish stocks as needed.

To Apply: Send your resume to or Telegram @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R1331820