Office Manager - Downtown Core, Singapore - Access Partnership

Access Partnership

Verified Company

Downtown Core, Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

About Access Partnership
Access Partnership is the leading technology policy advisory in the world. Our mission is to get technology into the hands of people as quickly and fairly as possible. We do this worldwide, by designing policy, regulation and law on behalf of our corporate and government clients.

You could be joining an exciting company where everything we do connects directly and materially to the most critical issues of the day.

Our firm brings public policy, legal and engineering competencies to solve high-impact solutions, and has done so successfully for more than 20 years.

We are headquartered in London and have offices in Washington D.C., Singapore, Johannesburg, and Abu Dhabi.

We work with leading technology companies, political leaders and civil society to ensure that the benefits of technology have a positive impact worldwide.

What you can expect to be doing

Provide administrative assistance to the growing Singapore team, and broader Asia operations
Manage external contractors including IT services, office suppliers, insurers, landlord, travel agents, translators, maintenance staff and caterers
Serve as first pointofcontact with the company (for callers and visitors to the company premises)
Plan, organise and execute logistics for hospitality and other companyrelated special events
Assist with staff travel arrangement and appointment schedules, as required, e.g. preparing itineraries, booking flights, visas, accommodation, conference calls, meetings and other coordination
Maintain and reorder office supplies (stationery, coffee, paper, etc)
Maintain efficient office processes
Manage and prepare payment of Access Partnership related expenses e.g. rent, utilities etc
Arrange for couriers and manage incoming/outgoing mail
Maintain effective filing systems for the Singapore office
Manage facilities for office location, liaising with landlord and contractors where necessary
Support onboarding process for new staff
Ensure compliance requirements for Singapore e.g. ACRA is executed

What you will bring
Essential

An independent selfstarter, with previous experience in similar multifunction roles
Ability to communicate effectively and confidently with all levels of audience
Excellent organisational ability with attention to detail
Ability to work under pressure and prioritise effectively
Adaptable to the demands and working environment
Ability to organise international travel and itineraries
Possess excellent events management skills
High level of proficiency in using Microsoft Office and Microsoft Teams

Desirable

Around 3 years of experience in a similar role, preferable at a global company

What We Offer

Our diverse international client base of technology giants and start-ups will provide the opportunity to work on multiple international projects on behalf of some of the industry's leading companies.

Our firm boasts a collaborative working environment, social events and a robust support system. We are committed to providing training and professional development for all colleagues.

Benefits