Administrative Officer - Singapore - GREENMARK CONSTRUCTION PTE. LTD.

GREENMARK CONSTRUCTION PTE. LTD.

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Responsibilities

Provide comprehensive support and assistance to officers in generating purchase orders (PO), service entries (SE), and processing einvoices.
Monitor and follow up on pending purchase orders/work orders and invoices.
Support officers in initiating training requests within the Human Resource System (HRS) and coordinating with course providers for course registration, including handling payment requests in PROMPT.
Schedule Safety and Quality inspections for projects, notifying project stakeholders about inspection dates, and sending timely reminders.
Assist officers in consolidating data from inspection reports and uploading them into the Tableau Dashboard, which may involve basic data analysis and trend identification.
Manage internal stakeholder inquiries and oversee matters related to procurement and distribution of personal protective equipment (PPE).
Maintain the Division's webpage by ensuring the availability of uptodate documents for retrieval.
Assist officers in compiling monthly safety data from various projects.
Support officers in the onboarding process for newly awarded projects and facilitate the connection of project teams with Safety School.
Aid officers in taking minutes during Department and Division Meetings.
Assist officers in coordinating Seminars and Talks, including meal procurement and registration duties.
Carry out any other administrative tasks as instructed by the Corporation or its Representative during the contract period.

Requirements: