Receptionist cum Admin Assistant - Singapore - confidential

    confidential
    confidential Singapore

    6 days ago

    Full time
    Description
    • Answer telephone, screen and direct calls, take and relay messages to relevant personnel & provide information to callers
    • Update of contact details and send to relevant personnel
    • Greeting of visitors entering the organization & direct the visitors to correct destination
    • Deal with queries from the public and customers
    • Ensure knowledge of staff movements in and out of organization
    • Monitor visitor access and maintain security awareness
    • Prepare correspondence and documents & receive and sort mail and deliveries
    • Schedule & maintain appointment diary either manually or electronically
    • Ensure the tidiness and maintain of the reception area at all times
    • Control and maintain inventory relevant to reception area, office, pantry, HSE (e.g. PPE) etc.
    • Monitor, maintain & order office equipment e.g. computer equipment, stationery, printing, brochures, grocery & toiletry, etc.
    • Assist with travelling booking, including Hotel, Visa, Flight, Taxi, travel insurance, etc.
    • Organize & co-ordinate conference and meeting room bookings
    • Organize & co-ordinate for special occasions/events, e.g. catering services, and or buying of snacks & drinks, etc.
    • Provide general administrative and clerical support and perform other adhoc duties as assigned by Administrative Assistant.

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