Admin Executive - Singapore - Surbana Jurong Private Limited

Surbana Jurong Private Limited

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

A career at SAA gives you the opportunity to be part of a team that makes a real difference to people's lives; creating places and spaces that form meaningful experiences in the way people connect with their communities.

From the moment of ideation to the exhilaration of creation, you will be amongst passionate and talented colleagues from around the globe, working together to make a mark in the evolution of our urban societies.

At SAA, we continually strive to enrich the greatest endeavour of all — human life — the quality of which all good designs are benchmarked against.

And in this endeavour, we share with you the opportunity to give true meaning to the work that sustains it.

SAA. Building Dreams, Enriching Lives.

Administrative Executive

We are seeking a team player to join our Administration team, support our on-going projects and pursuits for new opportunities, spurring SAA's growth in 2023 and beyond.

In this role, you will work with project teams for project documentation, coordinate, and support pursuits and serve as administrative support for office matters.

To succeed in this role, you should be able to manage tight and simultaneous timelines across ongoing office administrative needs and pursuit requirements.

Strong writing skills, attention to detail with each unique task, and a pro-active work mindset are also essential.

Reporting to:
Admin Manager/ Business Development Director

Responsibilities:

Project

Assist Project Architect and Project Team members in all project related administrative matters.
Organize, track and file all incoming/outgoing correspondences, documents and information data.
Set up Project Quality Plan File.
Keep updated records of assigned projects stage Completion Certificate, Interim Certificate etc.
Followup on incoming correspondences for authority related matters.
To ensure that payments for the tenancy vetting fees are collected for the respective commercial projects.

Pursuit Support

To administer and support the pursuit process, and package the pursuit documents for submissions, in coordination with Brands and Comms team.
Prepare help prepare bid timelines and track teams across key events to ensure ontime delivery.
Prepare help prepare bid checklists and matrices in conjunction with timeline to track all deliverables to be coordinated, produced, and submitted.
Monitoring of bid preparation by various stakeholders to ensure compliance to key submission, design, and evaluation criteria.
Coordinate printing of documents, reports and drawings for submission.
Help generate regular reports and updates on activities, pipeline status, and market intelligence for Business Development Director.

General Admin

Coordinate and set up for meetings where required.
Update of monthly Timesheet.
Administrative support for Office Safety and ISO matters
Any other ad hoc tasks as assigned

Requirements:

GCE O/A or with Diploma in Administration or equivalent
Min 1 year of relevant experience
High Profiency in MS Office
Proactive, flexible, diligent and wellorganized
Independent, positive working attitude and able to handle multiple tasks
Good communication and coordination skills

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively.

Join us in making a positive impact on the world