Executive Secretary - Singapore - PASONA SINGAPORE PTE. LTD.

Description

• Company: Commodity Trading (Japanese Organization)
• Location: Promenade (Nearest MRT Station)
• Position: Executive Secretary (2 years contract) (Job ID: 18985)

Job Description:

Our client is a global commodity trading company with a focus on energy and metals, affiliated with Japan and headquartered in Singapore. The Secretary is responsible for supporting CDO (Chief Development Officer) in his/her daily duties and affairs related to managing the company and providing support to the Corporate Development team for their administrative matters of the company.

Key Responsibilities:

Secretarial Support to CDO (80%)

• Assist to maximise the CDO's working calendar to ensure good time management including business travel and meeting arrangements within recommended safety parameters, etc.
• Manage CDO's work-related documents for relevant endorsement and/or filing including arrangements for travel related documents, business registration documents, etc.
• Organise and arrange business lunches, dinners, offsite meetings with business associates
• Arrange travel and accommodations
• Welcome officers' guests by greeting them, and direct them to appropriate place
• Assist and support officers' guests from overseas for their logistics, accommodations, and setting meeting schedule.
• Manage the CDO's incoming and outgoing documents effectively
• Manage corporate driver and vehicle to ensure that they are available at all reasonable times
• Officers' secretary support when Japanese communication is needed
• Handle confidential documents ensuring they remain secure
• Perform other ad-hoc duties as assigned

Administrative Support of Corporate Development (20%)

• Organise and arrange business lunches, dinners, offsite meetings with business associates
• Manage documents– orderly filing of physical documents and archiving of soft copy documents
• Book shared resources e.g. meeting rooms and company cars for meetings
• Submission of IT workflow requests, name cards for newcomers and any system support request.
• Other miscellaneous administrative support / ad-hoc tasks related with Corporate Development

Job Requirements:

• At least a diploma in business management, business administration or equivalent
• With at least 2 years of experience in general administration or secretariat role
• Able to converse in Japanese to liaise with Japanese speaking stakeholders

Interested applicants please apply directly for further shortlisting review.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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