Executive - Leasing Administration - Singapore - NGEE ANN DEVELOPMENT PRIVATE LIMITED

NGEE ANN DEVELOPMENT PRIVATE LIMITED
NGEE ANN DEVELOPMENT PRIVATE LIMITED
Verified Company
Singapore

1 week ago

Wei Jie

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Wei Jie

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Description

Executive - Leasing Administration
This position will perform a variety of administrative tasks.

Duties of this role include providing support to the managers, assisting in daily office needs and managing the Leasing Department administrative activities.

**Job Responsibilities and duties

Leasing

  • Answer leasing enquiries hotline.
  • Monitoring expiry of leases.
  • Handle complaints/feedbacks on tenancyrelated matters from both existing and prospective tenants/agents.
  • Unit keys management for viewing/handover (work closely with Finance, Property agent/building management teams).
  • Conduct due diligence on new and existing tenants prior to the issuance of letter of offer, but not limited to compliance matters.
  • Communicate, followup and liaise with lawyers and tenants to ensure timely execution of tenancy contracts/documents.
  • Ensure all deposits/BG, advance rental, stamp duty fee and any other payments are received accurately for new and renewal lease execution.
  • Liaise with surveyors on site survey.
  • Establish and maintain good landlord and tenant relationships.

Administrative

  • Enter information and data into the system and update the tenant listing.
  • Monitor the status of lease documents.
  • Update vacancy listing to managers and agents on regular basis.
  • Perform all administrative tasks pertaining to property and leasing matters, including
  • Preparation of tenancy related documents (Letter of Offers, Novation of lease and pretermination etc.), vetting and reviewing of agreements.
  • Maintain and update tenancy schedules, floor plans etc.
  • Ensure proper filing of leasing documents.
  • Schedule appointments for leasing managers.
  • Handle festival hampers/goodies to tenants.
  • Assist in survey submission on occupancy of commercial premises.
  • Assist in attending IRAS queries on property tax matter relate to leasing, separate assessment submission.
  • Any other task as assigned by immediate supervisor / management.

Skills and Qualification:


  • Diploma in Real Estate/ Building Management/ Business Administrative or its equivalent.
  • At least 23 years relevant experience in lease administration.
  • Attention to detail and problemsolving skills.
  • Excellent time management skills and the ability to prioritize work.
  • Possess good communication, interpersonal and writing skills.
  • Team Player, independent and process initiative.
  • Good command of written and spoken English.
  • Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular).
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