Head of Office of Board Secretary - Singapore - CHINA AVIATION OIL (SINGAPORE) CORPORATION LTD

Description

Roles & Responsibilities:

• Responsible for the corporate secretarial function including all preparatory work relating to the convening and conduct of meetings of shareholders, review of the draft minutes of meetings of shareholders, meeting papers and media releases, etc., drafting and/or overseeing the drafting of the contents of annual reports in compliance with regulatory requirements; drafting of resolutions of the board, board committees and shareholders, drafting of SGX announcements, planning and arranging the meeting schedules of the meetings of the Board of Directors and Board Committees, drafting of agendas and matters arising for the meetings of the Board, Board Committees and Independent Directors, drafting and/or reviewing of meeting papers, minutes of meetings of the Board and Board Committees, draft earnings releases and relevant documents and reports; statutory filings with ACRA and oversee the proper documentation of statutory records of the Company;
• Arranging and liaising with shareholders, directors, SGX-ST, the Management and relevant departments to ensure smooth information exchange between the Management and relevant decision-making bodies;
• Administering the Directors & Officers liability insurance and renewal of the same;
• Formulating and drafting of corporate governance-related policies relating to the Board and Board Committees;
• Ensuring the Company complies with relevant statutory obligations, ensuring requirements of the listing rules of SGX-ST as well as other applicable rules and regulations;
• Providing or procuring advice for directors regarding applicable provisions of the Companies Act, Constitution of the Company, SGX-ST listing requirements and other relevant legal and regulatory requirements;
• Managing new director induction and maintenance of director familiarisation materials; planning and organising the Board information sessions;
• Organising board performance evaluation reviews and Board Committees self-assessment performance reviews annually;
• Overseeing the investor relations function including establishing and implementing an investor relations policy and standard operating procedures; overseeing the tracking and analysis of existing investors and potential investors, organising relevant functional departments of the company to answer investors' inquiries, and as required by the board of directors or the Management, coordinating and organising non-deal roadshows, media briefings and other investor relations activities, establishing and maintaining good relationships with institutional investors and research analysts, striving to attain positive reports on the Company in order to enhance CAO's visibility from the investor relations perspective; overseeing the daily monitoring of the Company's market capitalisation, and supervising the preparation of market capitalisation benchmarking reports based on the comparative analyses of peer companies;
• Establish and maintain a good corporate public image, establish and maintain effective communications with regulatory authorities, SGX-ST, business associations, media and other listed companies and related corporate bodies;
• Other ad-hoc duties as assigned bythe Management.

Requirements:

• Bachelor in Investment/ Management/ related field or equivalent;
• Min. 10 years relevant working experience, preferably in the transportation or energy industry;
• Familiar with oil-related trading business and investments;
• Seasoned, resilient, independent and resourceful, strong attention to details and effective analytical skills with ability to understand complex information and apply logical reasoning and assessment;
• Good organisational, time management skills and stress tolerance with proven ability to manage multiple priorities;
• Possess excellent command of English and Chinese languages (as the position needs to frequently communicate with English/Chinese-speaking stakeholders both orally and in writing as well as to prepare and proof-read English/Chinese official documents and presentations whenever appropriate).