Executive Assistant - Singapore - Sian Chay Medical Institution

Description

Roles & Responsibilities

Job Summary:

• The Executive Assistant ("EA") will provide high-level support to the key management. The EA reports directly to the Senior Project Manager and provides executive support organises and coordinates executive outreach.

Job Responsibilities:

Main Activities includes:

Board Meetings/AGM/EGM/Adhoc meetings ("Meetings") matters:

• Compiles agendas for meetings;
• Prepares Meetings packages and distributes them to BOD & Members at least two weeks prior to the meeting;
• Attends, records and transcribes minutes of all Meetings;
• Transcribes, formats, inputs, edits, retrieves, copies and transmits correspondences, documents, data and graphics;
• Word processes for manuscripts, letters, documents and proposals;
• Processes outgoing mails;

Secretarial matters:

• Maintain clear and professional communication with clients, partners and internal team;
• Assist in monitoring and evaluating various business departments and follow up with their operational performances and outcomes;
• Attend meeting to take detailed minutes and follow up on action tasks and deliverables;
• Draft and prepare correspondence for internal announcements/notices;
• Assist in planning events and visits; and
• Other ad-hoc duties as assigned.

Job Requirements:

• Diploma or Degree in business administration, management, or a related field
• At least 3 years of work experience supporting senior executives
• Excellent communication and collaboration skills
• Strong logical thinking ability, analytical and problem-solving skills
• Ability to work independently with minimal supervisor
• Proactive and positive attitude with the ability to changing priorities and deadlines

Working day

• 5.5 days

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Ability To Work Independently
Travel Arrangements
Interpersonal Skills
Administration
Administration Management
Attention to Detail
Administrative Support
Team Player
Microsoft Word
Graphics
Scheduling